How to sew A4 sheets into a book

If documents are stitched incorrectly

Incorrect firmware of documents may be a reason for refusal to accept them. And this is wasted time, effort and money down the drain.
Incorrect or poor-quality firmware of your organization’s documents may serve as a reason for interested parties to refuse to cooperate.
If the documents are not carefully stitched, then there is a high probability that they will be disorganized or even replaced, which will be very difficult to prove during future verification.

And these are just some of the problems that can be encountered when documents are inserted incorrectly.

What documents need to be stapled and why?

Documents are stapled to ensure they are not lost or replaced.
Also, documents undergo firmware due to the large flow of documentation, so as not to get confused in business papers. Typically, those documents that are submitted to archives, sent for inspection, or have some value for their owner are subject to stitching.

Documents that must be stapled:

archival;
accounting;
personnel;
For checking.

The exception is documents for the tax service.
There is no need to sew them together, since tax officials repeatedly have to dismantle them for scanning and other manipulations. Important!
The clerk must remember the accuracy and quality of stitching. Otherwise, if the documents are disbanded or if they are lost, all responsibility will fall on his shoulders.

Regulatory acts

The regulatory framework that today regulates the procedure for flashing documentation is very broad, however, most of the regulations have not been updated for a long time.

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Thus, the main act that regulates the process of firmware documentation is the order of the Ministry of the Russian Federation for Taxes and Duties dated April 18, 2003, containing general instructions for filling out certain types of papers, including their firmware.

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In addition to this document, the following regulations can be distinguished:

GOST R 51141-98 “Office management and archiving. Terms and Definitions".
Order of the Federal Tax Service of January 25, 2012 N ММВ-7-6/25. According to this order, the mandatory binding of documentation when submitting documents for registration of an organization or individual entrepreneur is canceled, however, the Federal Tax Service still prefers to accept stitched sheets.

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Video - how to file things correctly:

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Firmware documentation in some areas of activity is regulated by separate regulations of the organizations responsible for the area. Thus, firmware in the banking sector is regulated by the Instruction of the Central Bank of the Russian Federation “On office work in the Central Bank of the Russian Federation.”

Preparing documents for stapling

Before starting the main work, documents must be prepared. The preparation process takes place in several stages:
1. Cover design.

Covers for documentation come in three types:

Standard – the usual cover that is most often found. Cover size 229x324 mm, accommodates standard sheets (mostly A4).
Non-standard – used if the document format is of an unusual size.
For long-term storage - these covers are made of durable cardboard for longer storage. They must be dense and wear-resistant.

2. Equipment.
We are preparing a set of documents. The pack should contain no more than 250 sheets. Its thickness should be no more than 4 cm. A blank sheet must be added to the block. All paper clips and pins must be removed.

3. Numbering.

Page numbering is done only with a simple pencil. The number is placed in the upper right corner. No Roman notation. The inventory is not included in the numbering. Page numbers should not affect the text of the document.

Important!
In the process of numbering with the title page, the number “1” is not placed; we number only from the second sheet with the number “2”. Basic instructions:

If the documentation contains a large format sheet, it must be unfolded and numbered in the upper right corner, then folded in the same way. It is hemmed neatly, at one edge, so that it can be unfolded several times.
In documents, letters are stored in envelopes. First, number the envelope, then all the letters enclosed in it.
If the volume of documentation is too large (more than 250 sheets), then it is divided into volumes that have their own separate numbering.
Sometimes documents contain separately numbered editions. They are also numbered, despite the existing numbering.
If the documentation contains glued sheets, then this document must be numbered as one. Next, an inventory of the attached additions is compiled on the reverse side of this sheet.
When the sheet is completely occupied and there is no room for numbering, they are numbered on the back of the document.
If the numbering is incorrect, the number is crossed out and the correct one is added, and a certification inscription must be made on the corrected section.

4. Inventory.
Each bound document must have its own inventory, in which you must indicate:

organization and title of the document;
date of filing and shelf life;
detailed annotation (purpose of storage, content, number of pages and other important notes);
number of documents and signature indicating full name.

Note!
Documents intended for internal use are stapled according to the rules established by your organization.

How to properly draft a purchase and sale agreement for an apartment between citizens

In this article we will look at how to properly flash documents in office work.
In office work, documentation is most often stapled in order to transfer it to the archive, or when submitting it to a bank and other financial institutions. Also, document firmware is required when submitting reports to extra-budgetary funds and the Federal Tax Service.

Attention

The document must not only be stitched, but also numbered. Papers are sewn together either with thread or tape, or using special machines.

The following types of documentation are subject to firmware:

orders (both general and personal);
staffing schedule;
reports (for example, expense report);
invoices;
acts of completed work;
cash book;
statements.

It is also necessary to stitch documentation sheets when submitting an application for participation in a tender and in other cases.

— how to stitch things together before putting them into the archives:

Regulatory acts

The regulatory framework that today regulates the procedure for flashing documentation is very broad, however, most of the regulations have not been updated for a long time.

In addition to this document, the following regulations can be distinguished:

GOST R 51141-98 “Office management and archiving.

Terms and Definitions".

Order of the Federal Tax Service of January 25, 2012 N ММВ-7-6/25.

To do this, you need to make one or two holes in the corner and pass the thread through them several times.

A sheet of paper, as in other cases, is glued to a knot of thread, and the details necessary for certification are placed on it.

In most cases, numbering sheets when stitching does not cause difficulties, however, it is necessary to take into account some nuances:

most often page numbers are written in Arabic numerals in ascending order;
The sheet number is indicated at the top right. The number should not overlap the contents of the sheet;
if there are applications, then they must also be numbered (continuous numbering is used);
if letters with envelopes are attached to the documentation, then first of all the number is placed on the envelope, and then only on the sheets of the letter;
if you number a case in which there are several volumes, then each of them is numbered separately;
If it is necessary to number a sheet of a non-standard format, the number is also placed in the upper right corner. If the sheet extends beyond the document, it is folded and filed in the general manner;
if the sheet contains several scans of small fragments (for example, checks), then it is recommended to create an inventory for the sheet and attach it to the documentation package, numbering it in the general order.

After stitching and numbering of sheets, the documentation package must be certified. To certify it, paper is glued to the thread knot on the back side so as to leave the very ends of the thread free.

On the paper you must indicate the number of sheets (both in numbers and in words).

If the bound document contains torn or damaged pages, this can also be indicated on the certification paper.

Next, it indicates the name, position and signature of the person who stitched the sheets or certified them (for example, a manager).

Info

Correct firmware is a guarantee of maximum documentation protection.

How to perform firmware according to existing requirements? How to do everything the first time if there is no clear set of rules for filing office papers? The material in this article is devoted to various methods of flashing documentation.

How to staple documents correctly

If the person certifying the document acts on the basis of a power of attorney, then the number and date of the power of attorney must be written next to the decoding of the position and full name of the signatory. Preparation of documents for registration of an individual entrepreneur To register an individual entrepreneur, you must provide the following documents to the Tax Inspectorate:

Copy of the passport.
Application for registration of individual entrepreneurs.
Receipt for payment of state duty.
Application for transition to the Simplified taxation system (if necessary).

We suggest you read: How to get a property tax deduction when selling an apartment ||
Is it possible to return money for a sold apartment? When submitting documents to the tax authority to register an individual entrepreneur, you must fill out an Application for Registration of an Individual Entrepreneur and sew together sheets 001, 002 and sheet A.

Sheet B does not need to be stapled.

Important

This sheet remains with you, with the name and signature of the tax officer, as confirmation that the registration documents have been accepted from you. You can staple documents using any of the above methods.

How to hem documents with threads for 2, 3 and 4 holes, as well as on the corner

Documents are stapled to ensure their integrity.

Sequential numbering, as well as fastening the sheets with lace or thread, completely solve this problem. Sometimes lacing is necessary according to the rules established by the organization, sometimes - according to the law.

The process is almost the same as the previous option, only the distance between adjacent holes should be about 1.5 cm.

In this case, stitching begins from the second hole from the top (on the back side), after which the thread is passed through the topmost hole, and the needle is brought out again into the second hole from the top.

Regulatory acts governing the binding of documents Today there is no single standard that would explain exactly how to correctly stitch documents in various structures, however, there are still some regulations (one example of possible binding of papers according to GOST is shown in the photo below).

Thus, recommendations for stitching various documents are indicated in “Office work and archiving”, approved by the Order of the Federal Archives of December 23.

2009 No. 76, as well as in Order of the Ministry of Culture of the Russian Federation No. 536 of 2005, approving standard instructions for office work, Instructions of the Central Bank of Russia, Methodological explanations on the procedure for filling out certain forms of documents approved by the Order of the Ministry of Taxes and Duties of 2003 and GOST R 51141.

Contour elbe

If it’s just “property”, then look at the back: If you don’t find anything like that, then there will be no right of first refusal.

If you find a share, I will tell you separately about the pre-emptive right.

If plots and households are not joint shared property, but divided property, then according to the Civil Code: Immovable and movable things 1.

A simple written form in the form of a document signed by the parties and containing an agreement on all essential terms.
If the apartment purchase and sale agreement contains more than one sheet, then it must be bound and signed.
An agreement drawn up by a notary.
In this case, the notary will collect a state fee. The duty is set in the following amount depending on the cost of the object and the amount that will be specified in the contract:

Important Which ones are not suitable I do not recommend using synthetic or woolen threads.

Leksashov Viktor Ivanovich
Court fine in a criminal case

Costa Guarantor does not guarantee you anything. The devil pulled me to turn to the Russians for help.. I live in Norway and here I salivate that Russia has changed..

Russia has probably changed, but the level of Russians who opened a business abroad, in particular in Spain, remained at an unlimited level. Having looked at apartments with an agent Discussion Well, I think it’s not so much about compatriots.

You yourself decided to change the usual scheme for purchasing real estate, because you were afraid of losses due to the bank’s refusal to lend.

How to find out if your purchase and sale agreement is registered Let's assume that you have already deposited money in the cell, signed a real estate purchase and sale agreement and submitted it for registration.

And then - wait in ignorance for the end of the official state registration period.

Have they been issued, maybe there is a suspension of registration or something else.

To do this, you will only need the data from the receipt About the release of “Module 1C: Real Estate Sales Management for 1C: ERP” - a joint specialized solution designed to automate management Discussion I could be wrong, we always submit registration agreements through registrars, but in my opinion this is not possible in Moscow submit for registration yourself, through the MFC, a purchase and sale agreement for an object located in the Moscow Region.
We invite you to familiarize yourself with: Receipt for receipt of money sample. An example of a receipt for borrowing money.
This can be done in any registry office near Moscow. Or take a registrar company, they will make you a contract and come and pick up the contract and the necessary documents and submit everything for registration and return everything to you in finished form. The service costs about 20 thousand rubles.
We use Prime Service, I am very pleased with it.
All stages of work are approximately the same as with standard lacing of documents.
Only two symmetrical holes are made in the upper left corner of the stack of documents, through which the thread is passed.
A sheet of tissue paper is also glued so that the knot is visible and the ends of the thread remain free, after which a seal and signature are placed.
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Hired, but with a probationary period? Find out how to correctly draw up a contract with an employer.
The seller and buyer must sign at the bottom of each page.
If the pages of the apartment purchase and sale agreement are stitched, then the seller and buyer sign only the last page and the place where the contract is stitched.
Legal support of real estate transactions Preparation of an agreement RUR 2,000 Preparation of all documents Registration of a transaction This page is for those who are going to formalize and register a transaction with urban/country real estate in simple written form. The term “Simple Written Form” (PPF) means that the transaction is not carried out through a notary.
The sheet should completely cover the knot and partially cover the ends of the thread. And the remaining 1-2 cm of threads should be outside the sticker.
The organization’s seal is placed on the sheet with the accompanying inscription, the imprint of which should cover both it and part of the back side of the document, which was sealed with a sticker.
This will avoid the possibility of opening bound documents and replacing sheets.
How to properly stitch documents with thread - photo
If the stack of documents is not too thick (up to 5 sheets), then holes in the sheets can be carefully made using the stitching needle itself. It is important to keep the document in good condition, without dents.

Possible stitching options

There are many ways to bind documentation. It all depends on the available equipment and management requirements. Here are some options:

The classic method is using a needle and thread. Usually a small volume of documents is stitched using two, three or five punctures. The threads are fastened together and a certification inscription is glued to them.
Using a screwdriver and tight rope. Suitable for bulky materials.
Using a hole punch. Similar to the classic method, only instead of a needle there is a hole punch.
Using a binding machine. This type of stitching is used only in printing houses.

Features of firmware documentation in 3 holes

Before submitting reports to regulatory authorities, you should clarify what requirements apply. The simplest option that can be used is to make a hole on the back, back side, and fasten it with threads.

The first puncture is made with a needle and thread from the back, in the center of the sheet. If you are using a hole punch, you need to do the same.
The second hole should be located on the front side of the paper.
The last puncture is made from the back side, and a certain distance must be maintained - three centimeters.

Document binding process

We remove all brackets, paper clips, number them, put them in an even pile and begin stitching:
1. Make 3 holes (punctures) in the documents with a needle (if necessary, with an awl). The distance between the holes is about 3 cm. The thread is 80 cm long.

Note!
Regular threads can be fragile, it is better to use thicker and stronger ones. As a last resort, you should fold the thread two or three times. 2. We thread the needle from the wrong side into the middle hole.

3. Then immediately stick the needle into the top hole.

4. After the top puncture, we stick it through the wrong side into the bottom hole.

5. Next, coming out of the lower hole, we pass into the middle one. If you need to stitch a large number of cases, then repeat the stitching process several times to strengthen the folder.

6. Tie a simple knot on the wrong side.
There should be a thread tail of about eight centimeters left. 7. We glue a certification sheet onto the bundle, on which we make the necessary entry. The sticker with the certification inscription usually measures 4x6 cm. The sheet is glued to the knot and part of the threads.

Note!
The documents must be certified by the head of the organization or his authorized representative.
8. We put a stamp and signature.

Important!
When certifying bound documents with a signature and seal, place them so that part is on both the sticker and the document being certified. This will guarantee the safety and integrity of documents.

How to certify a bound document

After completing the procedure, a certification note must be made. It must be drawn up on a separate sheet and placed on the last sheet of ready-made papers. The note should contain the number of all numbered pages that were bound, and also describe notes about the condition of the documents, possible marks or torn sheets. The inscription is signed and certified by the head of the organization, indicating on it his position and a transcript of the signature.

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Powerful hole punch

The certification inscription should be glued with high-quality glue so that it remains reliable even after a long time. A seal is also required, which should capture not only the inscription, but also part of the document sheet.

Stapling documents is one of the stages of organizing order