What information about the procurement should the customer publish?

• To make changes to the notice, click the Edit link.
• You can Cancel the procedure at any stage by clicking the appropriate link. When the application deadline occurs, the link is renamed to Cancel Vendor Determination.

Note: You can also cancel the procedure using the link in the Actions

procedure tables on the My requests for prices/offers (purchase announcements) page.
After clicking the link, a form will be displayed in which you must indicate the reason for canceling the procedure and attach the corresponding document.

Attention! According to the requirements of 223-FZ (Article 4, clause 11 and Article 3.2, clause 23), at least 4 working days must remain from the moment of making changes to the notice or documentation until the end of filing applications.

3. In case of cancellation of a request for proposals lot, the organizer uploads a notice of cancellation of the lot to the Unified Information System. To download a notification, a button is displayed on the lot page

: Press the button

. The block with information about uploading will display the status Waiting for upload in queue. After uploading the notification, the block will display the status Uploaded successfully
, indicating the date of upload: 4. When canceling all lots of a multi-lot request for proposals, the organizer can upload to the Unified Information System, instead of notifications about the cancellation of individual lots, a notification about the refusal of the request for proposals. To do this, a separate button is displayed on the page of any of the lots.

:

Invitations to participate

1. To send personal invitations to users to participate in the procedure, open the Invitations to Participate tab.

2. Click the Invite to participate link. An electronic form will open Adding an invitation to participate

.

Note: If the procedure is multi-lot, the form will also provide a drop-down list for selecting the lot in which recipients will be invited to participate.

3. Use the icon to open the Select Invitation Recipient to Participate

.
4. Define the organization search parameters and click the button

.
Organizations that match your search parameters are displayed in tabular form. Click the Add link next to the organization that you intend to invite to participate in the procedure. The names of the added organizations will be displayed in the Recipients-Participants field of the System

forms
Adding an invitation to participate
.

To remove the selected organization from the form, click the icon. To remove all organizations from the field, click the icon.

5. Click the button

in the Add an invitation to participate
.

Before sending an invitation, you can Edit or Delete it using the appropriate links in the Actions

.
6. To send an invitation to participate in the procedure, click the Send
and confirm the action.

7. To create an identical invitation to another member of the System, click the Create an invitation with the same text link in the Actions

. This link will become available after confirming that the previous invitation has been sent.

Explanations

Any of the System participants has the opportunity to obtain clarification of the conditions of the procedure and the provisions of the documentation using the Explanations

.

All requests are published anonymously on the Clarifications page.

1. To respond to a request for clarification, click the [Reply

].
2. Enter the answer in the text field, upload accompanying files if necessary using the + Add files button and click the button

.
3. You can also publish information without a request from participants. Click the Add information link and fill out the form that appears.

Progress of the procedure

Information about received applications is recorded in the Latest received applications

on the Notification page, as well as on the Received Applications page.

The table displays only application submission dates, and the names of participating companies, price proposals and application documentation remain unavailable until the opening date

.

If the functionality for extending the deadline for submitting applications is enabled and the number of applicants is less than what you specified when creating the notice, the closing date for submitting applications remains available for editing for the period agreed with the Operator when connecting this functionality.

1. Click the Edit link in the
Actions
, set a new deadline for submitting applications, click the button

and confirm moving the date forward.

Suspending the procedure

1. If you need to Pause the procedure, click the link of the same name in the Actions

at the bottom of the notice table.

2. In the form that appears, enter the order number, the name of the authority and upload the file with the order/decision.

3. Sign the document on suspension of the procedure with an electronic signature. The notification The procedure has been successfully suspended is displayed.

During the period of suspension of the procedure, a block with information about the suspension is displayed on the right side of the Notification page.

4. To Resume the procedure, click the corresponding link in the Actions

on the Notice page.
5. Upload the accompanying document, fill in the Grounds for resuming the procedure field
and click the button

. 6. Sign the displayed document with an electronic signature. If necessary, make changes to the notice, including new deadlines for filing applications, reviewing applications, and summing up results. Confirm the date transfer and click the button

.
7. Sign the changes with an electronic signature.

How to submit an application under 223-FZ after July 1

Previously, the procurement process was mainly governed by procurement regulations.
The timing could differ significantly from one customer to another. Unified deadlines began to apply in July. So, according to 223-FZ, the deadline for filing applications is from the date of placement of documents in the Unified Information System:

According to Federal Law 223, the deadline for filing applications is extended if changes are made to the documentation. The dates are postponed in such a way that from the date of the changes at least half of the time established by law for this type of procurement remains. For example, the deadline for filing applications under 223-FZ auction is 15 days, which means that when changes are made, at least 8 days must remain.

Basic rules for participants:

• the requirements are the same for everyone;
• each participant can submit only one application;
• information must be reliable;
• may be withdrawn or amended prior to the submission deadline.

Processing of received applications

Opening of applications

After the closing date for applications

(or
the date of opening of applications
) files of participants’ applications containing information about the products offered become available for review.

1. Click the Documentation link in the participant’s application line. Application Documentation form will open.

with links to download files.

Note: you can Download participant files in one archive using the appropriate link under the application table. A similar link is located on the Received Applications page.

2. For convenience when considering proposals, you can export the table of received applications to an Excel file by individually setting the export parameters.

2.1. Expand the Export to file drop-down list located above the orders table.

2.2. To download a table of applications with a standard set of values, select the option to display prices with or without VAT and click the Download button.

2.3. To customize your export options, click the + Add template button. The Configure Export to File Template form appears.

.

The data in the saved Excel file is grouped into three sheets, the content of which you can customize:

• Comparative Table
  sheet includes two groups of parameters:
  Information about applications
  : Price, VAT rate (%), Type of application (main or alternative), Rank by price, TIN of the participant, Date and time of application submission;
• Conditions of the procedure
  : Quantity, Units of measurement, Price per unit of product, Total cost of purchase, VAT rate (%), Publication date of the procedure, Closing date for applications, Currency of the procedure, Payment terms, Delivery terms, Comment;

Attention! The set of editable parameters may vary depending on the type of trading procedure being carried out and the additional settings connected. The above is a set of parameters available when conducting a simple request for proposals.

2.4. Selecting file sheets and parameter groups in the drop-down lists, check/uncheck the necessary boxes, enter the Template Name

in the text field of the same name and click the Save button.

The saved template will be available in the template selection line of the Export to file drop-down menu. 2.5. To generate and save an Excel file with a table of received applications, select a template in the drop-down list and click the Download button.

3. To generate a protocol for opening applications, go to the Notification page, from the drop-down list in the Protocols

select the appropriate protocol type and click the Generate protocol button.

Note: if you need to download a protocol generated outside the System, click the Download

on the protocol generation page.
4. Fill out the Protocol parameters
and click the button

. Select Approval Authority
form appears . 5. Select the commission from the drop-down list and click the button

. 6. If necessary, write a comment in the text field that appears and click the button

.
The voting form for the selected purchasing commission will be displayed, which will be filled in with data as the voting takes place.

7. When you finish voting, click the button

in the Voting
.
After saving the voting data in the Protocol Parameters
, a button will appear

.
Attention! The protocol can be edited only before it is approved. Changing any information in an approved protocol is possible only by canceling it and generating a new protocol.

8. Click the button

and confirm the action.

Review of applications

1. After approving the protocol for opening applications, open the Received applications tab, or click the View applications button on the right side of the Notification page.

2. Click the Start reviewing applications button and confirm the action.

3. Admit/reject participants using the Allow

and
Reject
.
If necessary, write comments in the text fields and upload Additional files
using the + Add file buttons.

If a participant's application is rejected, the text field indicating the reason for rejection becomes mandatory. 4. After reviewing the participants’ proposals, click the Approve Review button. The Received Proposals page appears with a Notification Review of Proposals Approved.

5. To generate a protocol for the consideration of 1st parts of applications, go to the Notification page, from the drop-down list in the Protocols

select the appropriate protocol type and click the Generate protocol button.

Note: if you need to download a protocol generated outside the System, click the Download

on the protocol generation page.
Protocol parameters
form and click the button

. Select Approval Authority
form appears . 6. Select the commission from the drop-down list and click the button

. 7. If necessary, write a comment in the text field that appears and click the button

.
The voting form for the selected purchasing commission will be displayed, which will be filled in with data as the voting takes place.

8. When you finish voting, click the button

in the Voting
.
After saving the voting data in the Protocol Parameters
, a button will appear

.
Attention! The protocol can be edited only before it is approved. Changing any information in an approved protocol is possible only by canceling it and generating a new protocol.

9. Press the button

and confirm the action.
9.1. If you need to Cancel a protocol, click the corresponding button in the Protocols

on the Notification page, upload a file with justification for canceling the protocol and click the Cancel protocol button.

After approval of the protocol for consideration of the first parts of applications, application files containing information about procurement participants and their price proposals become available for download.

10. Click the Documentation link on the participant’s application line. Download links are located in the block Information about the procurement participant and his price offer

.

11. Having analyzed the 2nd parts of the participants’ applications, open the Received applications tab and click the Continue consideration of applications button.

12. Admit/reject participants in the same way as reviewing parts 1 of applications and click the Approve review button. The Received Proposals page appears with a Notification Review of Proposals Approved.

13. To generate a protocol for considering 2 parts of applications, go to the Notification page, from the drop-down list in the
Protocols
, select the appropriate type of protocol and click the Generate protocol button. Forms will appear that you will need to fill out and click on.

.
13.1. If you need to Cancel a protocol, click the corresponding button in the Protocols

on the Notification page, fill out the form that appears and click the Cancel protocol button.

Attention! Protocols are canceled in the reverse order of their approval.

What information about the procurement should the customer publish?

What documents on public procurement must be published by a customer working under Law No. 223? What laws regulate the requirements for the content of these documents? Let's find out from this article.

What procurement documents, as well as in what sequence, must be published by a contracting authority operating in accordance with Law No. 223? What determines the content of these documents? What laws and regulations regulate the requirements for the content of these documents? These, as well as a number of other questions, are answered by experts in the field of regulated procurement.

Features of 223-FZ

Unlike the area of ​​public procurement, regulated by Law No. 44, the contracting authority, which operates under Law No. 223, has the right to use modern procurement tools that meet the specifics of a particular industry. However, Law No. 223 differs from commercial procurement in that it requires maximum competition and publicity of procurement. Their transparency is ensured by the publication of government procurement related documents. materials in the Unified Information System. Publication of this information is a key responsibility of customers who work in accordance with Law No. 223. For failure to fulfill this obligation, the Code of Administrative Offenses provides for maximum penalties for the customer. In this regard, the publication of information about a purchase is a kind of report on each of its stages, so it is necessary to understand the composition and timing of publication of information.

What documents must the customer publish?

The customer must publish the following documents.

• The procurement plan with all changes and additions made to it.
• Procurement Regulations.
• Responses to requests for clarification (if such requests are received from a public procurement participant).
• A procurement notice that is published simultaneously with the draft contract and procurement documentation.
• If, on its own initiative or as a result of a request, the customer has changed the procurement documentation, then these changes are also considered relevant only after their publication.
• The final protocol is published based on the procurement results. This can be a protocol for selecting the winner of the tender or a protocol stating that the purchase has been declared unsuccessful. In the latter case, the reason for canceling the purchase must be indicated.
• If the procurement regulations by the customer provide for the preparation of intermediate protocols - for example, a protocol for opening envelopes - such documents must also be published.
• Law No. 223 does not prohibit the customer from conducting pre-contractual negotiations with the winner. If, as a result of such negotiations, an agreement has been reached that changes the terms of delivery in comparison with the conditions recorded in the final protocol, the new terms are also published in the form of a separate document.
• After contracts have been concluded based on the results of the procurement, after their execution and when they are changed or terminated, the customer must publish a package of documents.
• Every month the customer must publish a report on the number, as well as the total value of contracts concluded in the reporting month.
• In addition, some customers, whose responsibilities include purchasing innovations and supporting small businesses, must publish annual reports. Also, such customers are required to ensure the publication of a list of products purchased from representatives of medium and small businesses.

Features of publishing information under 223-FZ

The customer has the right to publish information about procurement in several sources at once. However, the only place for the official publication of documents is the Unified Procurement Information System, located on the resource zakupki.gov.ru . From the moment the documents were published in the Unified Information System, the deadlines are counted and the customer’s obligation will be considered fulfilled.

All this is not a simple fulfillment of the unreasonable desires of the legislator. Publication of information provides an opportunity to disclose to bidders the rationale for why a particular supplier was ultimately awarded the contract. The customer unfolds the entire logic of his own choice - from general to specific norms, from the beginning to the end of the process. Thus, published purchasing information is a system with hierarchically arranged elements.

Hierarchy of public documents that regulate procurement

All operating rules of a particular customer are regulated by its Procurement Regulations. It must fully comply with the requirements of antimonopoly and civil legislation, regulations that regulate public procurement. The procurement plan itself is formed within the framework specified by the Regulations. In order to support small businesses, this framework is also set by the list of products that are purchased from representatives of medium and small businesses. For purchases in which only small enterprises participate, the customer does not have the right to offer products not included in this list. The parameters specified by the procurement plan are the basis of the public procurement notice. If you change any parameters when preparing a purchase, the changes must first be made to the plan, and only then the corresponding notice must be published. The notification requirements are specified and disclosed in the procurement documentation. Thus, the notice allows potential suppliers to understand how attractive this purchase is to them. As for the documentation, it answers the question of who will be the winning bidder. The winner is selected on the basis specified in the procurement documentation. That is, the documentation determines the content of the final protocol. In addition to the name of the winner, the protocol contains the terms of delivery that he proposed. The procurement documentation, together with the conditions proposed by the winner, form the essence of the future contract. This means that the agreement signed by the parties cannot contradict the final protocol and procurement documentation. An exception to the rule is the addition of the contract to the terms of the agreement that were reached as a result of pre-contractual negotiations. However, these results must also be published. Thus, the controller is able to grasp the logic of a certain purchase, and if doubt arises about the validity of determining the winner, it becomes easier to prove a violation.

Important purchase? Track all information on it until the end of the contract

If the customer chooses as the winner the supplier who offered the lowest price, but as a result of pre-contractual negotiations they raised this price by half, then the winner’s competitor will see that the contract price is significantly higher than the price that was offered to them. This means that this supplier should become the winning bidder. By promptly tracking this information in the Unified Information System, he can promptly contact the courts and regulatory authorities to suppress dishonest actions of the customer, thereby receiving an order.

. As for the exact composition of the published information and the timing of publication, they should be looked for in Law No. 223, as well as in the by-laws.

• It was the by-law that approved the form of the procurement plan, as well as the procedure for its publication (Resolution of the Government of Russia N 932 of September 17, 2012 “On the Rules for Forming a Procurement Plan”).
• Parts 9 and 10 of Article 4 of Law No. 223 set out the requirements for information that must be published during the procurement process.
• The same Law No. 223 (Article 4, Part 19) specifies the composition of the monthly report.
• In Article 4.1, Part 2 of Law No. 223, you can find information on the timing of publication of reports (operational) on contractual work.
• Requirements for the content of operational reports are contained in the by-law - government decree N 1132 of October 31, 2014 “On maintaining a register of contracts.”
• A description of the contents of the annual report on support for SMEs is contained in government decree No. 1352 of December 11, 2014 “On the participation of medium and small businesses in procurement.”

Procurement information is one of the most time-consuming requirements of Law No. 223. It is dedicated to the prevention of abuse by unscrupulous customers. The most important thing is the publicity of procurement, which helps a significant number of suppliers learn about the need to comply with it, which benefits the customer himself.

Tags : participation in tenders, procurement, procurement information,

May 29, 2017

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Additional request for documents

If, after processing applications, you need to receive additional or missing documents from a participant, you can send him a further request for documents. For its part, the participant sends you the requested documents during the validity period of this additional request.

1. Open the Request for documents tab and click the Create a new request for documents for a proposal link.

2. Fill out the new additional request form, upload supporting documents if necessary and click the button

.
A page with the sent follow-up request and a notification The follow-up request has been successfully saved is displayed.

You can Edit or Cancel a follow-up request before it is closed or before it expires using the appropriate links in the Actions

.
3. After the participant sends the requested documents, the status of the additional request changes to Closed
, and these documents become available for download in the
Participant's Documents
.

Selecting the winner and completing the procedure

1. To complete the procedure, check the box next to the best offer in the Latest applications received

and click Finish procedure.
If completion of the procedure is impossible for objective reasons, in accordance with Law No. 223-FZ, you can Cancel the determination of the supplier by clicking the appropriate link in the Actions
.

Note: if at the stage of generating the final protocol there is only one proposal, you can choose one of the options below by checking the appropriate box:

• recognize the procedure as failed without concluding an agreement with a single participant;
• recognize the procedure as failed and conclude a contract with the only participant.

The basis for the decision made is entered in the text field Reason for the decision made based on the results of the procedure
.
2. In the Lot Decision
, assign places to the participants in accordance with their proposals and click the button

.
Note: the System provides the ability to select several winners in the procedure. Contact your Operator to enable this setting.

3. Fill out the
Protocol parameters
and click the button

. Select Approval Authority
form appears . 4. Select the commission from the drop-down list and click the button

. 5. If necessary, write a comment in the text field that appears and click the button

.
The voting form for the selected purchasing commission will be displayed, which will be filled in with data as the voting takes place.

6. When you finish voting, click the button

in the Voting
.
After saving the voting data in the Protocol Parameters
, a button will appear

.
7. If there is justification, you can Change the winner's price using the appropriate link. 7.1. Fill in the required fields of the form that appears and upload a file with justification for the price change.

7.2. Click the button

. The entered data on the price change will be displayed on the page for generating the final protocol in the block Decision of the organizer of the procedure
. 8. To officially complete the procedure and send notifications to participants, click the button

.
Participants receive notifications about the completion of the procedure in the List of incoming messages section of their Personal Account and to their email addresses. The results of the procedure are also displayed on the Notification page in the table Latest Received Applications

.
9. If you need to generate a protocol of pre-contractual negotiations, go to the Notification page,
select the appropriate type of protocol Protocols Forms will appear that you will need to fill out and click on.

.

Purchasing method: single supplier

The sole supplier is the person with whom the contract is concluded by the customer without the implementation of competitive procurement procedures.
The method of purchasing from a single supplier includes a number of actions:

• The customer may offer the supplier to enter into an agreement for the supply of industrial and industrial materials;
• The customer can also receive a proposal for concluding a contract from the contractor.

In all of the above situations, the customer can purchase from a single supplier. Before proceeding with concluding an agreement with a supplier, you will first need to research the market for the supply of industrial and industrial materials in order to avoid future violations of spending extra money.

The thing is that the offer of a single supplier may be the only one on the market or may turn out to be the least preferable compared to the offer of another supplier.

The customer may not explain to the contractors the implementation of the organization's procurement process. But in order to avoid filing a complaint with the FAS, it is recommended to answer the supplier’s questions and, if necessary, clarify the circumstances of the purchase from a single supplier.

The customer has the opportunity not to place in the Unified Information System in the system on the Environmental Protection Agency information about the purchase of goods and works, the total amount of which will not be more than 100 thousand rubles.

In situations where the customer’s total revenue for the reporting year will be more than 5 billion rubles, the customer may not publish information on the purchase of industrial and technical materials on the Unified Information System, the total amount of which does not exceed 500 thousand rubles. The whole point is that such purchases will be regarded as small and there will be no need for competitive procedures.

The customer has the opportunity to independently set the boundaries of purchase from a single supplier, and the customer does this personally in the procurement regulations in accordance with Article 2.

Direct purchases that are made from the supplier up to 100/500 thousand rubles, then the customer may not include this data in the procurement plan. But they can be displayed in the report, which is generated every month, as well as in the semi-annual report, which is prepared for Rosstat.