The registration certificate for an apartment belongs to the category of documentation that is remembered during purchase and sale transactions and specific situations. It seems that the legislation does not require its presence, but sometimes you cannot do without this form. It also reflects all changes made to the plan, including redevelopment, transfer of functional premises, expansion of the apartment. We study the intricacies of obtaining a technical passport.
The meaning of the technical passport
In fact, an analogy with a person’s personal identity card is appropriate: a registration certificate is needed to clearly understand the area of the home, how many rooms, the type of bathroom and other details. In the official language of facts, this document contains a description (text) and a graphic part (drawings, sketches) indicating dimensions. Looking at them, any specialist will immediately understand whether the room has a balcony or is replaced by a loggia, and will learn the nuances of the layout. This is what a registration certificate for an apartment is.
Important. The registration certificate makes it easier for property owners to communicate with buyers and sellers, realtors, and BTI employees.
This is a special universal-use form of an established form.
In what cases is a technical passport required?
The situation is delicate. According to housing legislation, the availability of documentation for housing is not clearly a necessary condition. But as soon as the owners want to sell, privatize the apartment, or legalize the redevelopment, they must be prepared for the fact that they will have to issue a technical passport that takes into account all the changes made.
When purchasing an apartment in a new building, that is, on the primary housing market, as real estate experts say, developing a technical passport automatically becomes the problem of the new owner. And at his own expense. In the secondary market, the sellers (previous owners) or the real estate company are responsible for the full package of documentation.
Where to get a registration certificate
It is not possible to create this document yourself. The contractor is the territorial division of BTI. This organization organizes data storage and ensures the preparation of expert opinions on the possibility of official redevelopment. The bureau's specialists carry out control measurements and create registration documents for the apartment in paper form. The listed services are provided on a paid basis at approved tariffs.
To clarify possible actions, it is recommended to study the information on the official website of the organization. In Moscow you can order online:
- registration certificate;
- floor plan with explanation;
- certificates of inventory value and exact address of the property.
Where is it better to contact – BTI or MFC
There are several options for where to order a registration certificate. The direct executor is BTI, so contacting the bureau involves a minimum of time expenditure. However, a similar document can be issued through State Services using a personal account. We should not forget that full use of this service is permissible after registration with a confirmed identification.
Below is a typical algorithm for obtaining a registration certificate for an apartment in the MFC:
- make an appointment by phone;
- when applying, provide the employee with an identity card, an extract from the Unified State Register of Real Estate (USRN) database, and confirmation of payment;
- The application will be filled out by an MFC employee and will need to be signed;
- on the appointed day they receive the prepared document.
What is the price
The state duty for a registration certificate for an apartment is not provided for by the current legislation. However, the work performed by BTI employees will have to be paid for. According to current prices in Moscow – 2,400 rubles. (when creating a document using archival data).
Preparation procedure and deadlines
How to order a registration certificate for an apartment is clarified using the reference information of the selected institution. In the simplest version, the document is completed in no more than 5-10 working days. Some bureaus offer expedited services for an additional fee. Specialists fill out a standard form based on information available in the database. No additional verification is needed in this situation.
A visit from a BTI employee to monitor and record technical parameters is necessary if changes are made without official registration. This procedure is mandatory when selling an apartment. Hidden redevelopment is sufficient grounds for termination of the transaction.
For your information! A duplicate of the technical information with the apartment plan is stored in the USRN database. You can obtain the relevant information using the standard extended extract from Rosreestr.
A registration certificate for a house in the BTI is issued according to a special procedure. Additionally, they measure the land plot, check the corresponding property rights, and the permissible location of objects. Some positions are simplified, since there is no common property.
List of required documents
How to make a registration certificate for an apartment in the BTI - list of documents:
- passport;
- originals of title documents;
- power of attorney (when performing an order by an authorized person);
- The application is usually filled out during the acceptance of documents.
It is recommended to clarify what the registration certificate is needed for. The following list presents some important nuances:
- for the privatization process, you need to receive an expanded version of the document with the building parameters;
- when contacting a notary office to receive an inheritance, you must additionally take a certificate of death of the testator;
- The registration certificate for an apartment in a new building is received by the owner (the developer, if registration is not registered to a private owner).
Which institution draws up and issues the document?
The main questions that arise for “old” and “new” property owners relate to the category of how long it takes to obtain a registration certificate for an apartment, and by which authority it is issued.
Develops, draws up and issues regulatory documentation for housing by the Technical Inventory Bureau (BTI) or a comprehensive multifunctional public services body (MFC). Other structures are not authorized to solve the problem.
Both sellers and buyers must understand this so as not to get into a sticky situation. And how to still obtain a registration certificate for an apartment will be discussed further.
Note. Since the MFC (BTI) is responsible for issuing a technical passport, the details in the documentation must correspond to the specified authorities. With signatures, seals, registration data and the like.
Order and subtleties of design
Before you receive a copy of the registration certificate for your apartment, we determine the purpose - why it is all needed. This aspect is important as it affects the volume of the package of documents provided. The most common situations are:
- The apartment is rented from the municipal authorities. To confirm your rights to living space, it will be enough to provide your personal account number in the housing and communal services (HOA) and your documents.
- A citizen entering into inheritance of housing attaches means of personal identification (according to the number of heirs), as well as a death certificate of the donor. It wouldn’t hurt to have a notary confirm the eligibility of claims to the apartment.
- During privatization, a technical passport of a special form is developed. But to receive it, again, you need to confirm ownership.
- In the event of a change in the configuration of premises or the transfer of individual rooms, the status of the work is significant (performed without permission, by agreement, permission is required).
- The registration is not carried out by the owner himself, but by a third party. A power of attorney certified by a notary is required.
- We decided to update the documentation. For this, a technician is invited to check the actual dimensions of the rooms, the lengths of the corridors, and calculate the area.
Preparation of necessary documents
The process of obtaining a registration certificate for an apartment begins with the collection of certificates, certificates and required confirmations. Their selection depends on the specific situation and the expected scope of work. In addition, according to the generally accepted procedure, the main document for housing is updated every 5 years, but more often this happens immediately before a change of owner.
Whether recalculation of the area will be necessary or not - this also affects the timing and scope of work. In general, the applicant must have:
- ID card, rights to living space;
- certificates certified by a notary (for heirs);
- a valid technical passport (if it has been issued and changes need to be made).
And after that you can contact the appropriate structures. Submit the completed documentation package and wait for a decision.
Cost of the procedure
Finding out how much it costs to make a registration certificate for a small apartment is quite simple. It is more difficult to take into account possible nuances of registration: urgency, volume of work performed, specific area or region where the apartment is located. The relationship with the BTI begins with the payment of the state duty. Its standard size is 900 rubles. The following are possible options.
Thus, registration in St. Petersburg (an average apartment of 50 square meters) in 10 days will cost 1,300 rubles, for an accelerated release (3 days) - 3,900 rubles. Each additional one is even greater; this must be taken into account when calculating the costs of obtaining a registration certificate.
Applying for a registration certificate
Let's consider one of the application options, the simplest. The order is placed by the owner of the property; there are 2 ways for it: through the MFC or directly at the BTI. The application must indicate the reason (purpose) for obtaining the documentation - sale, redevelopment.
Application form to the BTI
At the MFC, the applicant will be given a standard form, which, after filling out, along with the required certificates and certificates, will be sent to the BTI. Therefore, the first path is longer. When contacting technical inventory directly, it is more convenient to agree on the timing of the work and call a technician to measure the premises (if required). Which method to choose is up to you.
Registration period
The time spent on the process depends on the client’s requests, the complexity of the work, as well as where (and by whom) the application was submitted.
The fastest way to get a registration certificate is from the BTI. On average, it is from 14 to 21 days. For urgency you will have to pay extra, sometimes significantly. Similar services are provided by commercial institutions. They take upon themselves the collection of necessary certificates and confirmations, of course, not for free.
Receipt
Obtaining a registration certificate for an apartment takes place at the MFC or BTI - in the structure in which the applicant submitted the request. The completed form should contain the following information:
- address of housing location;
- information about the owner of the property;
- inventory cost;
- brief description of the home.
Details about the obtaining procedure can be found in the Order of the Ministry of Economic Development, Housing and Civil Codes of the Russian Federation.
Important. The registration certificate, regardless of who issued it, must indicate the full name of the employee who carried out the work (with signature and seal), and registration information in Rosreestr. Without these details, the technical passport cannot perform its functions as primary documentation.
How to obtain a registration certificate for housing?
We have already said above that such a document is prepared by the Bureau of Technical Inventory. Before going there, prepare the necessary papers:
- Application for obtaining a technical passport.
- Apartment owner's passport.
- A document that will confirm your rights to real estate.
- If a representative of its owner will issue a passport for an apartment, then for this you need a power of attorney certified by a notary.
You can download the application for a technical passport using the link here.
The price for such a service is not strictly regulated. Here it depends on the specific case and on the region in which you live.
This is important to know: Advance agreement: contents, form and samples
The real estate document is issued within two weeks. If you need it urgently, it will be done for you within a week for an additional fee.
An employee of the Technical Inventory Bureau, after taking the documents from you for the production of a registration certificate, will give you a receipt confirming their receipt. He will also set a specific date for its readiness.
Note! If the owner of the apartment has made a redevelopment, then he needs to inform the Bureau of Technical Inventory about this, so that the specialist, after a detailed inspection, makes these changes to the passport of your home.
Which organization can I get it from?
To obtain it, you need to contact the Bureau of Technical Inventory. If you live in Moscow, then you can do it through the MFC. But keep in mind that the multifunctional center here acts as an intermediary between you and BTI. MFC employees will accept all the documents required from you and transfer them to the Technical Inventory Bureau.
After producing the registration certificate, they will send it again to the MFC. In this case, you will waste time. A loss of time will occur if the owner applies to a BTI that does not serve his area. Workers will also transfer documents to the district department to which your home belongs.
Therefore, contact your BTI immediately to save time. You can view all addresses of this Bureau on the Internet.
Where can I get a technical passport from Rostekhinventarizatsiya?
If before putting the house into operation all measurements were carried out by Rostekhinventarizatsiya, then you need to apply there to obtain a technical passport. All contact details and addresses of the company's branches can be found on their website.
It is possible to order such a document either with or without a specialist visiting your apartment.
If you decide to call a specialist, then on the appointed date and time he will come to your address and take all measurements of the premises, as well as make any changes to the plan. Then he prints out the passport, which will subsequently be given to the client.
If you refuse to have a specialist visit you, they will simply print out the apartment plan from the existing database and then hand it over to you.
Note! If an engineer, when inspecting an apartment, finds illegal changes in it, he is obliged to note this in the current plan using red lines.
Expert opinion
Alexandrov Dmitry Petrovich
Practicing lawyer with 15 years of experience. Specializes in family law
If your apartment has a changed configuration, it is better not to call a repairman to your address, as problems cannot be avoided. It will be almost impossible to coordinate illegal changes to the premises, and if this is possible, it will be very expensive. If, during the inspection of your home, a specialist sees violations during the redevelopment work, then you will still have to return the original appearance of the apartment on your own and at your own expense.
Illegal redevelopment also threatens criminal liability, keep this in mind. In any case, it is better to order a passport without a technician visiting your home; you cannot know for sure whether there have been any changes in your apartment, especially if you are not its first owner.
Important! Now the management of the Bureau of Technical Inventory has made it a rule to independently send a specialist to the house if its last inspection was carried out more than five years ago.
So that apartment owners do not have problems with redevelopments, it is better to immediately carry them out legally, after agreeing on the changes with the Housing Inspectorate employees.
This is important to know: How and when a receipt for the deposit is written when buying an apartment
We order a technical passport from the Bureau of Technical Inventory
Now BTI employees independently fill out an application from the owner. Don’t forget to tell them whether you need a technician to come to your home or not. And also the employee is obliged to clarify whether you have done any redevelopment before? It's best to always say no, even despite changes made.
We order a technical passport from Rostekhinventarizatsiya
When filling out the application, you can also indicate whether an engineer is required to visit the address, or whether you will receive the document without taking measurements.
Next you will see the corresponding statements with and without departure.
Common Questions
Typical questions usually concern how to determine the authenticity of a registration certificate and what “watermarks” are provided on it. The second most important problem will be the problem of restoring lost documentation.
How to check a technical passport when making transactions with an apartment
Ordering an examination to establish the authenticity of a technical passport is expensive and troublesome. If in doubt, there is a simple step-by-step algorithm that allows you to judge with high probability the reliability of the documentation.
The descriptive part contains information about the apartment’s address, owner and inventory value. Plans and calculations are also attached, and the package is crowned with the signature of the person who carried out the measurements, with an explanation of the surname, position, and place of work. The data is certified by the organization’s stamp or seal.
How to recover a document
If documentation is lost, you will have to start all over again. This is not an easy task, but it is doable. An application is submitted with accompanying certificates and certificates (ownership rights, owner’s passport). If necessary, a specialist is invited to draw up an apartment plan with measurements of the premises. Having paid the cost of services, the owner of the home receives a new registration certificate for the apartment.
How to check a technical passport when making transactions with an apartment
Before purchasing an apartment or making other transactions with it, a potential buyer can check the technical passport of the apartment. There are two main points to pay attention to:
- The next inventory of the apartment must be carried out no later than 5 years. Otherwise, this scheduled inventory may be required to register the transaction.
- The plan of the purchased apartment must fully correspond to the actual layout of the premises, that is, all redevelopment of the apartment must be legalized and recorded in the technical passport. If the changes made are not included in the registration certificate, the registering authority may refuse to register the rights of the new owner. In addition, if you did not see the discrepancy between the technical passport and the actual layout of the apartment, and the purchase and sale transaction was registered, then you may have to pay a fine for illegal redevelopment and other changes. Therefore, it is better if the previous owner of the apartment legalizes and formalizes all redevelopment in the BTI before the transaction is completed.
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