5.2. The procedure for making an inventory of inherited property. Inventory act. The procedure for drawing up an inventory report on the absence of inherited property

Purpose of property inventory

The main purpose of the inventory is to document all property transferred for temporary possession to residents, so that at the time of their departure, everything described in the document will be returned to the owner in the same condition.
Otherwise, when something from the list is missing, broken or damaged, the tenant must compensate for the loss. It is also worth considering the condition of the apartment itself: covering the walls, floors, windows and doors. If the apartment is new and in good repair, then indicate this in the inventory. Include anything you value, even if it's fresh wallpaper or bathroom counters.

Certification of personal items

Certification of personal belongings is not carried out only if the declarant does not import goods into the country that are subject to mandatory declaration. Movement across the state border is conditionally carried out along two corridors. The green route is open to those citizens who transport exclusively personal belongings. Goods that are subject to mandatory declaration automatically fall on the red path.

For some reasons, certification of personal items is required. This is necessary when transporting declared goods. You can view the full list of goods subject to mandatory declaration in the current Labor Code of the Customs Union of the Russian Federation.

The DMlogist company offers certification services for personal belongings, subject to possible restrictions. The activities of specialists are aimed at unhindered crossing of the state border legally. We will provide qualified assistance in matters of declaration with the provision of advice regarding customs brokerage services.

Important! The declaration must indicate a complete list of goods that are in the passenger’s hand luggage. The document is filled out by all citizens who have reached the age of sixteen.

You can find out the full list of services for certification of personal belongings by telephone or by filling out a special form on the website. All consultations are provided free of charge.

Document form

There are no strict requirements regarding the form of the document. It is allowed to compose in both printed and handwritten versions.

You can also fill out a pre-prepared form by hand or make amendments and additions to a printed one.

There is no need to certify the paper by a notary; once signed by both parties, they already acquire legal force.

The content is usually compiled by the owner. If the agreement is drawn up with the participation of a realtor, then he can also help in concluding the document.

Ideally, a list of everything that is in the apartment should be compiled on the day the keys are handed over to the tenant, during the signing of the main rental agreement. When registering property, both parties must be present - the owner and the tenant.

If the list was prepared in advance, then the parties need to check the authenticity of its contents on the day of the transaction.

This is, first of all, necessary for the tenant, since if the owner is unscrupulous, then on paper he can indicate a number of things that are not actually in the apartment.

After the transaction is terminated, he can thereby deceive the tenant by demanding compensation from him for the loss of missing items.

An inventory is a document containing a list of things transferred to the tenant along with the apartment under the lease agreement. Drawing up this annex to the contract is important for both the property owner and the tenant. This paper guarantees the owner the safety of his property.

If something in the apartment is damaged or lost when a tenant evicts, the owner has the right, on the basis of this document, to demand compensation from the tenant for the damage caused. The document also protects the tenant: the owner will not be able to make claims against him regarding the loss of things if they were not indicated in the inventory.

Also, the owner will not be able to demand monetary compensation for damage to a certain item if it was initially handed over for use with defects and malfunctions.

Who composes?

The document can be compiled in one of the convenient ways:

The owner draws it up independently, after which, together with the tenant, on the day of signing the contract and handing over the keys, he double-checks the data specified in the inventory with the actual state of things and their quantity.
The owner, together with the tenant, checks all valuables in the apartment and records them in the document. The tenant also has the right to include items in the apartment in the inventory if they were not listed by the landlord.

Customs clearance of personal belongings

Customs clearance of personal belongings imported into the territory of the Russian Federation is mandatory. The procedure obliges the declarant to comply with the established rules prescribed in the Customs Code of the Russian Federation. According to established standards, customs clearance of personal belongings is accompanied by a number of mandatory operations:

declaration of products. At this stage, the declarant must leave a request for declaration. This can be done in a variety of ways, including submitting your request electronically. The declaration contains complete information about the cargo, including the classification code, quantitative and qualitative characteristics. Today, declarations are more often carried out electronically, and all actions are supported by an electronic digital signature
calculation of the cost of cargo based on its characteristics. The total value of the cargo is calculated based on the standard basic customs duty. Regulated by law in relation to personal effects and other types of products
payment of basic customs duties. This is relevant if the declarant is transporting an inflated amount of personal belongings. Additional payment is made for each kilogram and is additionally calculated based on the estimated value of the cargo
output. In case of full compliance with the established standards of the Labor Code of the Customs Union of the Russian Federation, the cargo freely crosses the state border for further free movement
The final stage. If the cargo meets the stated requirements, the authorized body issues accompanying and permitting documents for its further movement

DMlogist company offers full assistance at all mandatory stages of registration. Comprehensive services for customs clearance of personal belongings are provided by accredited brokers who have practical skills in working with any customs regime. The activities of specialists are carried out in the following areas:

import of personal belongings to the Russian Federation release for domestic consumption
export of personal belongings from the Russian Federation customs procedure - export

Accreditation and a high level of professionalism allow us to easily cope with all the nuances of established customs regimes. Services for customs clearance of personal belongings include:

customs clearance of personal belongings imported from abroad
customs clearance of personal belongings exported

A high level of accreditation and a standard permit allow us to work with all registered participants in foreign trade activities. Properly organized work allows us to provide qualified support to accredited foreign trade entities, including:

Storage of property inventory

The inventory becomes an annex to the rental agreement, that is, an addition to the main document, or is drawn up as an additional clause in the agreement. Both options are appropriate, choose either one.

In addition to the property inventory form when renting an apartment, the rental document contains two acts of delivery and acceptance of residential premises. The first act is filled out by both parties when renting out housing, the second - when returning the apartment to the landlord.

The act of acceptance and transfer of housing is not included in the list of mandatory conditions of the housing rental agreement, but determines the moment of transfer of housing to the tenant and records the condition of the housing and things transferred by the landlord for temporary use and possession.

Content

What is included in the description of housing for subsequent rental?

The list must include those items whose damage or loss would result in significant material damage.

Typically these include:

furniture,
Appliances,
interior items,
plumbing,
lighting,
metering devices,
dishes.

The owner has the right to include items in the list at his own discretion!

Separately, it is possible to indicate the rules for using the transferred items - what is allowed/prohibited to do with it, requirements for use.

A general description of the condition of the housing is contained in the transfer and acceptance certificate; it should not be reflected in the inventory. The document must also contain information about the parties to the transaction - full name and passport details.

Customs clearance of personal belongings

Customs clearance of personal belongings is a complex operation that requires compliance with a certain sequence of actions. It is almost impossible for persons who are not strong in matters of customs law, as well as jurisprudence, to cope with the task. It is better to entrust the work of customs clearance of personal belongings to specialists who have a confirmed level of qualifications.

Important! When customs clearance of personal items, it is necessary to indicate the exact weight of each cargo “piece” and assign a certain classification code.

To solve customs clearance problems with minimal likelihood of unforeseen situations, it is recommended to contact specialists. The DMlogist company offers customs clearance services for personal belongings , including:

declaration
classification code definitions
inspection
registration of shipping documentation
obtaining permission

Important! Services for customs clearance of personal belongings include determination of customs value. This point is the main stage when registering cargo at the state border.

According to current regulations, a person has the right to transport 50 kg of personal belongings. In this case, the estimated value of the cargo should not be more than $1,000 (if imported from the USA), and $5,000 for residents of the Russian Federation. Anything that exceeds the standard indicators is subject to an additional tax of 4 euros per kilogram of excess.

Important! Refugees have the right to import personal belongings of any size, regardless of weight. In this case, refugee status is confirmed by documents.

DMlogist specialists will provide qualified support in matters of customs clearance of personal belongings. We provide detailed consultations free of charge. You can discuss with a consultant all issues regarding customs clearance of goods, taking into account the specifics of certain products.

Documents for customs clearance of personal belongings:

Customs documents required for registration of an individual at customs Download
Customs documents required for registration of a legal entity at customs Download
Customs documents required for registration of an individual entrepreneur at customs Download
Customs documents for import clearance Download
Customs documents for export clearance Download

Thing (law) - in civil law, things are recognized as objects of the material world that are valuable to humans, capable of satisfying the needs of subjects of civil legal relations, and acting as a subject of commodity exchange. Things in the civil legal sense are objects whose value is recognized by a person and which he can influence and control.

Collection of payment according to the inventory for damage to property

The lessor has the right to terminate the lease agreement and (or) demand compensation for losses if the tenant did not operate the leased property in accordance with its purpose.

The procedure in this case is as follows:

the tenant informs the tenants about the existing damage;
the lessor draws up a free-form damage report, which describes the damage, the causes and circumstances under which they occurred;
the employer compensates for losses, the amount of which is specified in the act.

A little more detail on each point. It is in the interests of the tenant to report any defects that have arisen in the owner’s belongings, as this will help to quickly localize and eliminate the problem and, possibly, reduce the amount of damages to be compensated.

In addition, if we are talking about household appliances or furniture that the tenant uses every day, then it is better to report any faults immediately and resolve the issue of repairing or replacing the item together with the landlord.

Next, the owner of the living space draws up a damage report. Outside experts are involved in this process if the situation is controversial. But in any case, the landlord assesses the amount of damage independently.

Level of detail

It is recommended to describe all items in as much detail as possible:

quantity,
appearance,
manufacturer, year of manufacture (if known),
defects,
degree of wear.

You can also indicate the estimated value of the items being transferred. Note any, even the most minor, damage - cracks, chips, scratches.

In the event of damage or loss, it is the characteristics of the condition of the movable that will serve as the basis for calculating compensable losses.

We invite you to familiarize yourself with: Sample financial statement form

International transportation and delivery of personal belongings

International transportation of personal belongings is carried out by various modes of transport. The most popular service is the delivery of goods by road transport. The use of specialized vehicles of various sizes allows for door-to-door delivery.

The DMlogist company offers comprehensive services for the international transportation of personal belongings with maximum consideration of the wishes of the potential customer. We work according to previously developed schemes. Services for international transportation of personal belongings include:

drawing up a personal route based on the customer’s interests
choosing a vehicle based on weight category
determination of delivery dates
formation of a personal transportation schedule

International transportation of personal belongings is carried out exclusively by professional drivers, the entire transportation process is supervised by experienced forwarders.

The ability to select specific vehicles, along with taking into account the customer’s needs, makes transportation a high-quality and competitive service. We work only on the basis of the wishes of the declarant, taking into account the current law.

Services for the international transportation of personal belongings are carried out using standard vehicles, including:

What does this annex to the agreement mean and why is it needed?

In general terms, the act of transferring an apartment during a lease means a document certifying the condition of the premises, as well as the property located in it, at the time of its transfer to the tenant for temporary use.

Thus, having in hand an act of acceptance of the transfer of real estate, containing information about its condition at the time of transfer under the lease agreement, the landlord will be able to recover compensation from the tenant for damage to property in the rooms after the return of the apartment (if this happens).

In turn, the tenant will be provided with protection from unfounded claims from the apartment owner regarding damage to property, which was already in poor condition at the time of concluding the lease agreement.

It is worth noting that at the legislative level the tenant and the landlord have no obligation to draw up an act of transfer of the apartment. This need arises in the case of the sale of real estate (Article 556 of the Civil Code of the Russian Federation).

The current legislation does not approve a single form of the document. At the same time, several general rules for its preparation can be outlined:

Prepared in printed form. Writing by hand is also acceptable, but it will take a lot of time and is not very convenient.
It is compiled in any form, taking into account the points that must be included in its content.
The act is double-sided and printed in 2 copies. One will remain with the tenant, and the second will be given to the landlord.
It is drawn up in the presence of both parties to the transaction, and the list of property is compiled by the owner of the apartment.

Introductory part (“header”) - here it is stated that the drawn up act is an annex to the agreement (the date, month and year of its conclusion are indicated).
The title of the document is the date of its preparation and the place where it was compiled.
Content – this section consistently presents the following information:
Address of the rented apartment.
A note about the presence of a telephone in the room indicating the number.
Housing and communal services meter readings at the time of handing over the keys to the premises.
A general description of the existing shortcomings of the living space.
List of property transferred to the tenant for use under a lease agreement. This information can be reflected directly in the act or a separate inventory can be drawn up, which should, if possible, include all furniture and household appliances with a detailed description of their condition.

It should be noted that the inventory of property is compiled by the owner of the apartment. It is in his interests to include in this list as many different things as possible in the room (furniture, appliances, design items, etc.).

A mark indicating that the property is suitable for habitation.
A message about the fact of transfer of keys to the tenant, the amount of the security deposit (if such a condition is provided for by the terms of the lease agreement) and the number of copies of the act.
The final section - both parties to the transaction must sign here. This is formatted as follows:
Then the word “ACCEPTED” is indicated with the corresponding date. After this, the tenant also writes his full name and signs.

It should be noted that the reference to the deed of transfer is contained in clause 1 of Art. 59 of the Civil Code of the Russian Federation. Within the framework of such a document, the transfer of all rights and obligations of the reorganized legal entity to new economic entities created on its basis is formalized.

There is a main common feature between the transfer deed and the annex to the lease agreement - the transfer of rights and obligations:

during reorganization - these are debts (to the state, banks, personnel, etc.) and property of the reorganized legal entity;
when renting - the right to use the apartment, with all things placed in it, as well as the obligation to ensure their safety.

Thus, it is for this reason that an appendix with an inventory of property to a lease agreement is often called a deed of transfer.

Sometimes the parties additionally attach a payment schedule to the agreement on the transfer of real estate for rent. It means a document that details when and in what amount the tenant will have to pay rent for living in a rented apartment.

Today there is no single example of such a schedule. It is prepared in any form, taking into account the following features:

Can be daily, weekly, monthly or yearly. In this case, everything depends on the period for which the lease agreement is concluded. However, in most cases, the parties prefer the third option (monthly payment of rent).
As a rule, it is reflected in the form of a table.
It is not an independent document, but serves only as an annex to the main agreement.
The schedule can be adjusted if the tenant is unable to pay the agreed amount by the appointed date. However, such changes are permissible only with the consent of the owner of the premises.

Water part - here is the number under which the schedule is attached to the main agreement (indicating its details).
The main part - each payment that the tenant will have to make is described in detail in the form of a table. It usually has three columns with the following names:
- serial number of the payment;
the amount to be transferred, including VAT.

The table also indicates the total amount of rent for the entire period of temporary use of the rental space.

Conclusion - at the end of the chart there must be signatures (with a transcript) of both parties to the transaction.

We suggest you read: Written refusal of employment

Sometimes in the text of such a document, the parties also include methods for paying lease payments (for example, cash, transfer to a bank account, payment using electronic payment systems, etc.).

The owner of an apartment who rents it out, when concluding an agreement with a tenant, must provide conditions that will allow him to control the proper residence of the tenant in the rented premises.
Some documents that serve as appendices to an apartment lease agreement may be necessary evidence for both parties to the lease agreement in the event of a dispute over the agreement regarding non-fulfillment of some of its terms.
We will look at what annexes to an apartment rental agreement may be in this article.
Inventory of property

When a home is rented with any pieces of furniture or household appliances, the tenant is responsible for the safety of this property, not just the apartment as a whole. There is no need to indicate a description of each item and its condition and operability in the text of the agreement itself, this will make the document cumbersome and unreadable.

Usually, a separate inventory of the property in the apartment is drawn up. The external condition of the item and its performance are briefly described.

Such an inventory, being accepted by the tenant as an annex to the agreement, will serve as a document according to which the property will be transferred back to the owner of the apartment upon expiration of the rental period for the apartment.

Receipts

For the peace of mind of both parties to the lease agreement, and in order to prevent violations of its terms, with each monthly rent payment, it is necessary to draw up receipts for receipt of such payment by the lessor. Receipts, as attachments to the agreement, will serve as evidence of the proper fulfillment of the tenant’s obligations under the agreement.

The receipt can be a simple written one, and only contain a record of the transfer of a certain amount on a specific day, of course, the signatures of the parties are required.

Who composes?

How to pack and make an inventory of things

The BTK company provides services for packing things and loading them into a car/container. If you pack your things yourself, use our recommendations:

put all things in cardboard boxes in such a way as to ensure their safety during transportation: heavy at the bottom, light and fragile at the top. Things should fit tightly to each other. • It is better to place heavy items in small and strong boxes that will not break during loading;
any box that is too heavy for you may be too heavy to safely load and transport. Don't overfill the boxes, but don't leave any empty space to prevent the box from squeezing;
fragile items must be packed using paper, bubble polyethylene or clothing and blankets; boxes with fragile items should be marked with the fragile sign;
boxes that should only stand vertically should be marked with an “arrow” sign and labeled where the top is;
when transported in a separate container: all items must be folded and secured in the container in such a way as to prevent movement and damage to the cargo during transportation. Heavy objects should be placed on the bottom, light ones on top. For fastening, you can use wooden spacers (lathing);
when transported as part of a groupage container: all items must be in cardboard boxes sealed with tape. Boxes must be signed: the sender's name in English and the box number. Cargo without boxes will not be accepted for transportation;
when transported as part of a groupage container: all items must be in cardboard boxes sealed with tape. Boxes must be wrapped in stretch film and signed: the sender's name in English and the box number. Cargo without boxes will not be accepted for transportation;
during packing, record the contents, dimensions, weight and numbers of the boxes on the packing list;
Photographs taken during packing and loading will facilitate customs clearance.

Number of copies

Two copies are required - one remains with the owner of the premises, the second with the tenant.

If a realtor is involved in the procedure or the document is certified by a notary, then a third copy is made.

Drawing up a list of transferred property with an accurate description of the condition of things is an important step when renting out an apartment. We recommend that you treat it very carefully to avoid unpleasant situations in the future.

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Attachments to an apartment lease agreement sample form

If you decide to rent out your home, you have probably studied all the information on how to do it correctly. Many people know that before transferring an apartment for use to another person, you need to draw up an agreement. It is advisable to draw up another document for this document - this is an inventory of property, but for some reason this particular document is drawn up extremely rarely.

This article will discuss in detail cases when it is still necessary to draw up an inventory of property, what it is in general, and other important aspects when renting out your property.

At the time of drawing up a lease agreement, it is important to draw up another important document, which will fully describe all your personal belongings, furniture, and household appliances. All this is called an inventory of property.

This annex to the lease agreement will protect both the interests of the apartment owner and the tenants.

And the tenant will be calm that no one will once again accuse him of damaging any things or, even worse, accusing him of theft.

This document will play a major role in legal proceedings if the conflict cannot be resolved amicably.

As a rule, the owner of the property is responsible for compiling such a list, because this is primarily in his interests; he should worry about his property. The tenant may also ask to provide such a document.

If the transfer of real estate to other hands is carried out through a real estate agency, then its authorized person must provide such a list in advance or directly participate in its preparation.

The homeowner has the right to indicate in the contract that he prohibits the use of any interior items or household appliances, and also prohibits taking them outside the apartment.

This is important to know: Features of self-rental housing

In the transfer document, you can approximately evaluate each piece of property (usually the valuation is carried out at market value), so that if conflicts arise, you can immediately determine the losses incurred.

The most ideal option is considered to be one where all parties to the contract are present when drawing up an inventory of the property, so each party can give a clear description of each item or thing. Here it is important to check the list for the availability of each item (actual availability) and its current condition.

We invite you to read: Is a rental agreement for specialized residential premises concluded for 5 years with orphans subject to state registration?

Often misunderstandings between parties arise due to damage to property. Now there is such a thing as natural wear and tear. Interior items and decoration always have their own service life. When such damage occurs, the tenant rarely agrees to pay for such damage.

Here, the owner of the apartment will be able to protect the contract with the acceptance certificate and inventory of the property. In addition to this, he has the right to attach photographs of all things taken before the tenant moved there. In court, the landlord, if such evidence is available, will definitely win.

Before renting out your home, it is advisable to insure it. This way, you will avoid litigation with the tenant and save time and money.

There are no strict requirements for filling out a property inventory. The document can be drawn up in any form:

Fill in by hand.
Print the list.

Note! The list can be compiled on an already printed form, and you can make changes to the printed document manually!

It is important for each person to inspect the apartment in detail and evaluate its general condition and the condition of the interior items and existing household appliances.

Action plan:

Assess the current condition of armchairs, beds, tables, chairs, floor coverings.
Check the operation of household appliances: refrigerator, washing machine, microwave oven, etc.
It is important to inspect all sockets and switches, everything must be in good condition.
Check the operation of the plumbing (toilet, bathtub, sink), faucets, taps should not leak; if there is any damage to it, this must be reflected in the inventory.
Kitchen stove. Check all burners and oven.
Kitchen utensils and other small items. Recalculate their number and general condition.
Electric meters. Be sure to write down all the indicators in the document, check for seals on them, everything should be intact and without damage.

This decision is made only by the owner of the property. After all, the more items of his property he lists, the fewer problems will arise in possible conflict situations, since if something happens, it will be the owner who will pay for damage to an item that was not on the list.

First of all, the list should indicate the most expensive things of the apartment owner:

Interior items (sofas, armchairs, tables).
Household appliances (refrigerator, vacuum cleaner, etc.).
Various types of electronics.
Plumbing (sinks, toilets, faucets, taps).
Meters for gas, electricity, water supply.

This list can include floor coverings, including carpets, dishes, linen, curtains, curtains, sockets, switches and any other property that is valuable to the owner.

Many landlords only want to sign an agreement with the future tenant. However, there is a basic act for leasing real estate, required at the time of providing the property for use - an inventory.

The inventory of the owner's property when renting the property for use to a third party contains the furniture and equipment located in the housing. An inventory of housing will be attached to the lease agreement when signed by both parties to the transaction.

Inventory - documentation that contains a list and characteristics of things that are transferred along with the living space.

Warning

Most property owners will not take into account the fact that, along with the living space, they will provide the furniture and appliances located in it.

Things in the apartment that are in the home are valuable to the owner of the property. To avoid damage, you need to make a list of furniture for which the tenant is responsible.

The submitted documentation for the landlord will serve as a certain condition that the resident follows the routine and treats the things located there with care. If the conditions based on the inventory are not met, the lessor is able to demand compensation from the person for the loss caused.

By writing a list of items, the tenant gains some protection. During eviction from a property, the owner is not able to make claims to the resident regarding broken electronics or furniture, when they were initially in inadequate condition at the time of concluding the transaction and signing the inventory.

Tips for compiling an Inventory of Personal Belongings

there is no need to describe typical items in detail, it is enough to indicate groups of things: used clothes, used dishes, used souvenirs, used kitchen utensils and so on and indicate their weight.

Important! Clothes are not counted by quantity, so there is no need to take photographs before packaging. After you have packed the clothes, take a photo of the clothes in the open box, indicating the space number on the spread of the box so that it can be seen when open (both the clothes and the box number in one photo). Place number – box number. Likewise with other things.

household appliances must be named separately;
objects of art (including those with an export permit) - you must indicate the name, author, year of creation, attach a photo;
Books no older than 100 years are allowed for export. At the request of customs, a list of exported books (title, author, publisher, year of publication), as well as photographs (cover, first spread with the title of the book, publisher and year of publication) can be provided.

See other export restrictions here.

Please note that the Inventory of books is compiled separately.

weight, number of places, cost of things, dimensions of places must be filled out.
for shipment as part of a groupage container. The inventory must be additionally completed in English.

A sample and proforma for drawing up an Inventory of personal belongings is here.

Source of the article: https://baltcomp.spb.ru/info/chastnie-lica/upakovka-opis-veshey/