A death certificate is an important document. An official certificate is needed to organize a funeral, as well as resolve issues of inheritance, division of property, determine family ties and other life situations. But in case of loss of this document, there is a certain procedure. How to obtain a duplicate death certificate through State Services? Failure to comply with them may result in a refusal to issue a certificate.
Sending an application through State Services
To order a re-receipt of a death certificate using the State Services website, you need to fill out an electronic form.
Drawing up an application
You can use this service by logging into the State Services portal and going to the service catalog.
Next you need to do the following:
- On the page that appears, click on “Documents” and then “Are your documents lost or stolen?”
- There you should open the item “Death Certificate” - link.
- An electronic form will appear in which information about the applicant, the deceased person, the city and department where the original document was received, as well as the address of the institution where the applicant wishes to receive the restored certificate will be entered.
Where can I get my death certificate restored?
In a standard (ideal) situation, you need to contact the district or territorial registry office that issued the original copy of the certificate. In real life, this is not always possible: either the registry office that issued the death document is located in another locality, or the place where the death certificate was issued is not known at all.
You can send the following to a remote civil registry office:
- an intermediary (trustee) with an officially executed and notarized power of attorney;
- a well-written registered letter by mail;
- an email, for which you can use the Internet and make a corresponding request through the Unified Portal of State and Municipal Services.
In all these situations, a duplicate will be issued and handed over to the registry office located where the applicant lives.
When the institution that issued the original remains a secret behind seven seals, it is recommended to submit a request to one of the departments:
- based on the registration or last residence of the deceased;
- upon registration of death;
- at the place of actual residence of the parents, spouse or children;
- at the place of the court that announced the unfortunate event.
If death occurs in a remote region or on transport, then you will have to find the department closest to the place where the disaster occurred or the corpse was removed from the plane/train/bus.
Grounds for refusal
If you fail to comply with the rules on how to obtain a death certificate through State Services, you may be refused to issue the document. This happens for the following reasons:
- Lack of information in the specified registry office about the death of the specified citizen.
- Failure to provide required documents.
- Lack of family ties or power of attorney from relatives.
Actions in case of failure
Any refusal received from government agencies must be lawful. To do this, the response to the citizen indicates the relevant reasons for which he was not issued a certificate. In case of disagreement with them, the citizen has the right to go to court to appeal this decision.
You can submit an application to receive a copy of the death certificate through the State Services portal. It is important to document the relationship or the presence of a power of attorney from relatives, as well as indicate the place where the original was received. If the answer is a refusal, you can appeal it in court.
Who can obtain a duplicate death certificate?
If damage has occurred, deterioration of legibility or loss of the death certificate, as well as if it is impossible to obtain the original due to family disagreements, conflicts between heirs and other persons whose interests are affected to one degree or another, you should request a copy of the document.
The following have the right to receive a duplicate:
- Relatives of the deceased of the first generation with mandatory documentary evidence of family ties.
- Relatives of the second (and further) degree, if they have documents confirming the relationship and the absence/incapacity of relatives closer to the deceased.
- Trusted representatives, if they have a legally formalized power of attorney from relatives, in the event of the latter’s objective impossibility of personally appearing at a government agency and carrying out the procedure for obtaining a copy.
- Any interested person who is able to justify and clearly formulate the reason for the interest that has arisen.
Birth and marriage certificates will be required to confirm direct relationship. To prove the relationship of the second generation, you will have to confirm the relationship sequentially at two levels, that is, you will need a double package of supporting documents (metrics + marriage certificate).
When applying for a duplicate not from a relative, but from an interested person, you will have to justify the need for a copy and submit documents (duplicates) that prove the reason for the request is not idle.
Such an interest may arise when resolving inheritance issues, when registering a deceased person at the address of a stranger, when applying for benefits, etc.
If you cannot prove your relationship with the deceased or the reason for requesting a second copy of the death certificate is not compelling enough, then you will be denied a copy of the document.
What should I do if I don’t know where the document was issued?
In order to find out which registry office contains a record of a person’s death, you need to contact any of its departments. There you will have to write a statement asking to establish the place where the death was registered.
The authorities will then conduct an inspection. The applicant will be sent an official response with data on the primary certificate and a detailed description of further actions.
Here's some professional advice in video format:
How to check the authenticity of a death certificate
Example : In a normal situation, Ivan would have drawn up a will himself and would have it certified by a notary, doing everything as required. However, he found himself in a war zone and is not sure that he will be able to return from here. Ivan finds two people who have a better chance than him of returning home. He draws up a will and has it certified with the help of these volunteer witnesses, leaving them each with a copy. If Ivan is able to return home, he will need to have the document already drawn up notarized. If not, it will have the official force of an ordinary will.
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Thank you. Lawyers and advocates of the Lawyer24 service answer your question. We have selected similar situations for you: Dear Tatyana! Hello! I recommend that you send a request, indicating the reason why you require information, by registered mail with acknowledgment of receipt to the authority indicated in the certificate as issuing it.
But if the relatives of the deceased contact a notary to open an inheritance case, information about this will immediately appear in the database. And anyone can recognize it if they make a request. It is free, there are no restrictions on quantity. You can check the information every day, even if you live a thousand kilometers from a relative.
Main reason: it's illegal. Such information is personal data. Unauthorized access and copying of such data is a criminal offence. It doesn’t matter how exactly the data was copied: transferred to a flash drive, photographed from the screen, or written down in a notepad by hand. For this they can be fined 200,000 rubles or imprisoned for two years.
Waiting time
Lost death certificate? We found out how to restore it. How long does this operation take?
Typically, it takes about 30 days to consider an application for a duplicate of a studied document. In some cases, paper is issued faster, more often - later than the specified time.
If you are wondering exactly how long it will take to produce a form of the established form, you need to contact a specific authorized body with the relevant question. Only there can the information of interest be provided with distinctive accuracy.
Important: applying to the registry office directly for a certificate takes less time than carrying out the operation through the MFC.
How to check a death certificate online
Dear Tatyana! Hello! I recommend that you send a request, indicating the reason for which you require information, by registered mail with acknowledgment of receipt to the authority indicated on the death certificate as issuing it. The Russian civil registry office is unlikely to be able to help you in any way.
You may have already created a SNILS (for example, by your first employer), but you were not interested in the number, you may have lost your plastic card, or you did not collect your plastic card from the Pension Fund at all. Now you have a need and a question: how to check your SNILS number online using your passport.
The stamp certificate determines the period for opening the inheritance. The form also allows the heir to receive the property. If the successor wants to receive inherited property without delays and litigation, it is worthwhile to prepare this document in a timely manner.
In this case, the procedure for obtaining a certificate certifying the fact of death is modified. In particular, you must apply for the document at the consulate or diplomatic mission of Russia, which is located on the territory of the state in which the death occurred. In some cases, such issues are dealt with by the authorized bodies of foreign powers.
But government agencies also have days off, so you have to ask your bosses for time off during the week. The issue has been resolved. Is there a structure in Russia with a unified database to which requests can be sent to confirm the authenticity of a death certificate?
Thanks to such a body, anyone can find out whether he has inherited property outside his country. In addition, the presented institution is engaged in searching for heirs in order to transfer to them a certificate of inheritance. In the standard (ideal)
- Relatives or authorized representative: the latter must provide a power of attorney signed by a notary;
- Investigative authorities, if it is necessary to conduct an investigation;
- Persons who were present at the time of death (friends, neighbors);
- If a person died in the army, hospital or prison, the certificate will be issued to the unit commander, chief physician or prison director, respectively.
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Thanks to such a body, anyone can find out whether he has inherited property outside his country. In addition, the represented institution is searching for heirs in order to transfer them a certificate of inheritance. In some cases, relatives will have to apply to the court to declare a family member dead.
Let's celebrate! It is possible to obtain a copy of the original without any problems if there is confirmation of family ties with the deceased. To carry out this procedure, you must provide the necessary documents; if problems arise, you should contact the notary service.
Let's celebrate! A very common problem is when relatives cannot divide the inheritance between themselves and the death document is divided. The way out of this situation is quite simple - a family member needs to contact the registry office, where you can get a duplicate of the original. A duplicate certificate is legally as strong as the original.
State registration of death Add to favorites
If a person died on a ship, train or plane, then registration is carried out by the relevant authority in whose territory he was removed from the vehicle. If death occurred on an expedition, at a polar station, or in an area where there are no civil registry offices, registration will be carried out by the nearest competent authority.
- state registration of a civil status act is contrary to the Federal Law of November 15, 1997 No. 143-FZ “On Acts of Civil Status” (Federal Law);
- the documents submitted by the applicant do not comply with the requirements imposed on them by the Federal Law and other regulatory legal acts;
- the provision of a public service is refused in the absence of documents necessary for the provision of a public service and to be submitted by the applicant;
- a specialist of a body providing a public service does not have the right to carry out state registration of acts of civil status in relation to himself, his spouse, his and his relatives (parents, children, grandchildren, grandparents, siblings) and perform other legally significant actions. State registration of acts of civil status and the commission of other legally significant actions in such cases are carried out by another employee of the body providing the public service, or in another body providing the public service.
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For postal items
How to restore a death certificate? It was said earlier that you can cope with this task using mail. To achieve the desired goal, all certificates prepared in advance must be sent to the authorized body.
A distinctive feature of this technique is the need to prepare copies of all the listed papers with their further certification by a notary. Documents without notarization are not considered valid. It is precisely because of such problems that citizens often refuse admission.
To whom is it issued?
Lost death certificate? How to restore it in one case or another? Not all citizens can think about such a question. Only a certain circle of people are authorized to restore death certificates.
In Russia, the mentioned document can be issued:
- government services;
- heirs;
- relatives of the deceased;
- representatives of the listed categories of citizens.
Under no circumstances will third parties be able to restore a death certificate or obtain it for the first time. This is not provided for by the current rules in force in the Russian Federation.
About duplicate paper
How to restore the death certificate of a deceased relative? A similar question sometimes arises among a number of citizens. For example, when entering into an inheritance. Some relatives of the deceased may not provide the government-issued form. Such a situation entails the need to restore the certificate.
A duplicate state certificate of death is a form that completely duplicates the death certificate. Only Fr. will stand on it. A distinctive feature of such documentation is that after the issuance of a restored copy of the extract, the original will lose its legal force.
Time frame for consideration of the issue
If a citizen interested in a document personally applies to the registry office, then a restored copy of the certificate is issued on the day the application is submitted - provided that all the necessary papers are presented in full and do not cause any complaints.
In the event that any of the submitted documents require additional verification and clarification, a duplicate certificate will be issued later, but no later than 30 days from the date of submission of the application.
When submitting a request by mail or via the Internet, up to 30 days from the date of registration of the letter are given for consideration and delivery of the result. The same time frames apply to electronic requests.
Statements for surgery
How to restore a state-type death certificate? The answer to this question will no longer put the citizen in an awkward position. Especially if you study all the nuances of the upcoming service.
A package of documents plays a huge role in the process of moving towards a goal. Without them, no applicant will be issued a duplicate certificate of death of a person. As a rule, a person is recommended to have with him:
- passport;
- certificates of relationship with the deceased;
- medical report on the death of a citizen (if available);
- statements confirming payment of the state duty for the operation.
If a citizen has a copy of the death certificate, it is also recommended to take it with him. This will make the operation less problematic.
How to restore a death certificate if it is not known which MFC/registry office issued the original?
If you do not have information about which institution registered the death, it is better to proceed as follows:
- If a copy of the original has been preserved, it contains the address of the institution that issued the document
- If a copy has not been preserved, and none of the deceased’s relatives knows where the original was issued, contact the registry office or MFC at the deceased’s last place of residence
- If this institution cannot restore the death certificate (for example, does not have archival data), they themselves will forward the request to the necessary authority
