Apartment card - what is it, form, extract, where and how to get it, sample, deadline

What is an apartment card

An apartment card is a document of a strictly defined form that records information about citizens living in residential premises (apartment, house, etc.).
Its form was approved by Order of the Federal Migration Service of Russia dated September 11, 2012 No. 288 “On approval of the administrative regulations for the provision by the Federal Migration Service of the state service for registration of citizens of the Russian Federation at the place of stay and at the place of residence on the territory of the Russian Federation.”

An apartment card is a document that contains information about each resident of a residential premises. At the same time, the card records data on citizens living in the premises at the moment, as well as those who lived previously, but have already left. In addition, it indicates the reason for leaving this housing.

Children under the age of fourteen are included in the card each time the child changes place of residence. In this case, the child must be registered at the place of residence of his legal representative (parent, guardian, trustee).

The apartment card is the basis for filling out the arrival address sheet, which must be filled out in the address and information department.

Thus, government agencies have a real opportunity to monitor the stay and registration of citizens in residential premises.

For which citizens is it issued?

An apartment card is an official document drawn up for a specific residential premises and containing all information about the persons legally residing (residing) or staying (staying) in it.

Apartment cards are issued for persons undergoing the registration procedure in residential premises of the state, municipal and private housing stock.

The list of such residential premises includes apartments of housing cooperatives, homes for the elderly, disabled people and veterans and other government and commercial institutions that have a housing stock with the right of operational management or economic management.

In addition, the card must be filled out for a minor citizen under 14 years of age who has arrived at a new place of residence:

with parents,
with guardians,
with trustees,
with relatives.

In what cases is it required?

The apartment card must record all persons who have ever lived and are registered in a particular apartment.

It also contains data on when the person was registered in this premises and when he was removed from it. The reason for deregistration must be indicated.

Thus, this kind of document is needed for:

registration of permanent registration of citizens at the place of residence and temporary registration at the place of temporary stay;
registration of their deregistration at the place of residence or stay in residential premises of a private housing stock, which belong to individuals or legal entities by right of ownership.

Since the apartment card records all the information about those living and staying in a specific residential premises, this document is necessary when registering various types of real estate transactions.

Such a document is included in the list of required documents when completing a purchase and sale transaction, exchange, and will also be needed when privatizing an apartment.
Attention! So, when selling an apartment or any other residential premises, an extract from the apartment card is ordered. It is proof of how many persons are registered in the premises at the time of the transaction.

Where is it issued?

All information from Form 10 for each living space is stored in a single database of the Main Directorate for Migration of the Ministry of Internal Affairs of Russia. The paper document is usually kept by the management company assigned to each home.

In addition, the following have the right to maintain and store the form:

homeowners in direct management of an apartment building;
managing bodies of a housing cooperative;
employees authorized to register persons in hotels, nursing homes and other places of residence;
officials of organizations that monitor the safety and use of state and municipal housing stock;
MFC staff.

The apartment card form 10 corresponds to the sample filling shown in the photo.

Who makes changes if necessary

All changes and additions to the document of Form No. 10 can only be made by a person with the appropriate authority, which he can receive from the HOA or the management company.

Once completed, all papers must be submitted to the appropriate authority for registration. After which they must be returned to the file cabinet that serves the organization’s housing stock for further storage until required or destroyed.

How to get an extract?

You can receive an apartment card in one of the following ways:

contact the management company or HOA;
submit documents to the multifunctional center;
contact local government authorities or the passport office;
visit the territorial office of the FMS.

The original apartment card will not be issued in person, regardless of the place of application. Only an extract containing all current information about registered persons is issued.

To apply, you need a passport or other document confirming registration at the specified address. An application to fill out is issued on the spot; often a verbal application is sufficient. The extract is issued within a day.

Application for an extract from the WORD apartment card.

Through the management company

In most cases, the apartment card is kept by the management company, HOA or the owner of the apartment building. You can obtain an extract according to the standard procedure by verbally contacting the appropriate person.

Information about the management company can be found on the receipt for payment for services or via the Internet. By phone you can clarify the time and procedure for applying for an extract, including the necessary documents required at a particular institution.

At the passport office

Contacting the passport office, the territorial department of the Federal Migration Service or local authorities is relevant if the management company could not be identified.

This option also allows you to obtain an extract from archived data, which is important when checking an apartment before purchasing.

At the passport office, to obtain an extract, it is enough to present the applicant’s identity card. However, the employee has the right to request other documents. For example, if the owner of an apartment applies, title papers are provided - an extract from the Unified State Register of Real Estate, a purchase and sale agreement, a gift agreement.

Through MFC

Contacting the MFC is the best way to obtain most documents. To obtain an extract, it is enough to submit an application drawn up independently or according to the proposed sample. Submission of an application requires a passport and title documents of the owner.

The disadvantage of a multifunctional center is the processing time. In most cases, you can obtain an extract from your apartment card within one day. When contacting the MFC, you should take into account the transfer of documents between institutions, which can add another one or two days to the processing time.

Where to contact

Where can I get an apartment card? It has the right to be issued by the authorities that maintain registration records, carry out registration, amendments and storage of originals of submitted documents. Issue a certificate:

offices that provide public services for the home;
MFC.

You can also apply for a certificate of family composition on the Unified Portal of State Services. In this case, you will have to appear in person to receive the extract.

Original

Where can I get an apartment card? It was stated above that the original registration card is not given to the applicant. Official extracts from the specified document and certificates issued on its basis are available for receipt.

Copy

A copy of the apartment card can be issued to the owner of the apartment for which it is maintained. To obtain a document certified properly, you must submit an application, passport and certificate of ownership of the specified real estate. In some cases, employees of the organization servicing an apartment building require only the applicant’s passport.

If it is necessary to provide an extended copy of the registration card, the issuance period may be no more than three working days.

Extract

An extract from the apartment card is otherwise called a certificate of family size, since it contains information about each person permanently residing and temporarily registered in the apartment. The extract form from the original apartment card has a prescribed form, which is filled out in accordance with the requirements and rules approved by the accounting authorities.

Where to get an apartment card

All multi-apartment residential buildings that are connected to general communications and networks, such as gas and water supply, electricity, and put into operation, must have an apartment card.

It is maintained and stored in the management organization that maintains the house, or in the HOA.

Let's look at who can get an apartment card and how the procedure itself goes.

Form 10 and 17

This document is issued to the owner of real estate and contains detailed information about all citizens living in residential premises.

How to evict tenants who do not pay according to the contract, see the article: how to evict tenants who do not pay.

Without this document, you will not be able to receive benefits, subsidies, or complete any real estate transaction.

So, let's figure out where to go to get an apartment card, and what documents are required for this.

By order of the Federal Migration Service, Form No. 10 of the apartment card was approved, which is valid in all regions of the Russian Federation.

It requires mandatory completion of all columns and lines:

the exact address of the apartment building;
number of the apartment or other premises for living;
total and living area of the premises in sq.m;
Full name of the owner or current owner of the apartment;
name of the managing organization;
personal information about citizens registered and living in this housing.

Form No. 10 is filled out on a standard form measuring 210 x 148 mm. The form is available for sale in print stores, and a sample card can also be found on special government portals.

Form No. 17 is also valid, with some differences from the previous form. It was approved by Resolution of the Ministry of Internal Affairs dated May 18, 2005 N 149.

The form has dimensions of 210 x 150 mm and is filled out on both sides. The card also contains data on all registered and retired persons in chronological order by year.

Sample filling

The apartment map is considered an official document, so the data must be entered into it without corrections, edits or deletions.

All data is filled out by employees of the passport office or employees of the management organization that services the house.

The card should include not only persons who currently actually live in the apartment, but also citizens with a remote location.

For example, citizens on a long business trip abroad, or serving a sentence in prison. It is prohibited to remove such persons from the apartment without their consent.

A sample filling can be found on Internet portals with official documentation, which also contains filling rules.

Receiving Form 10

When performing certain legally significant actions, individuals may be required to provide an extract from their registration card. Such cases include:

privatization of housing;
some banking transactions carried out in relation to the home.

Important! The accounting card itself cannot be transferred to third parties (including the owner); it is only possible to obtain an extract containing the necessary information, drawn up in accordance with the requirements of the law.

How to get an apartment card? If government agencies require an extract from the registration form, you should submit a request to the office that administers the public utilities of the building in which the specific dwelling is located.

To obtain the specified extract, you need to write an application in the prescribed form and submit an identity card (usually a passport) with papers for the ownership of the premises, from the registration card of which an extract or other confirmation of the legality of the applicant’s residence in the specified dwelling is required.

Form 10 and 17

The apartment card is otherwise called “Form 10”. It has the appearance of a cardboard form established by the accounting authorities. A certificate in Form 10 from the passport office provides information directly about the apartment, about the entity that owns it, as well as about persons registered or staying legally for a long time.

A certificate issued in accordance with Form 17 is also valid. It, unlike the form indicated above, contains information about all registered persons entered by an authorized official in chronological order.

Filling rules

Your browser does not support frames.
The rules for filling out the provided certificate are also enshrined in the 288th Order of the Federal Migration Service dated.

The initial data, as well as all subsequent changes, are made to the form exclusively by officials of the authorities in which it is stored. The registration form must be filled out by hand, in clear letters, without blots or corrections. All fields provided in the form must be filled in.

Authorized bodies have the right to enter into the document data about people who can permanently stay in the home, but do not do this for objective reasons (being in long-term treatment, in prison, etc.). Exclusion of citizens from the list of registration certificates is permitted only on the basis of official papers.

A sample of filling out an apartment card in Form 10 is presented on our website.

What is contained in the apartment card

The registration card, in accordance with all fields of the approved form, must contain the following information.

The header of the document is its official name.

Location of the apartment (with an exact indication of the full address of the apartment building in which it is located).
Apartment number.
Square footage of the dwelling (with a division between the total area and the living area).
Personal information about the owner (tenant) of the property.
Information about the office that provides public services for the building (indicating its full name).
Information about all individuals who are registered in the home or registered at the place of long-term stay at the appropriate address (passport data, legal grounds for his residence (stay) in the specified residential property, information about the time of registration and deregistration) .

The presented document contains information about all persons who have ever lived in the apartment.

Dates of issue

To receive the submitted paper, you must submit the necessary documents and an application to the authorities authorized to issue such a certificate. As a rule, the application is considered on the day the application is submitted.

Extract from a PC: what is it and how does it differ from the original

Actually, like the original, the extract from the apartment card has a unified form, defined at the legislative level. This means that the form is not drawn up in any form.

Specific columns are predefined, the filling of which is strictly regulated. The information is kept by officials responsible for registering citizens.

An extract from the PC is issued to the owner of the residential premises or to the person living there under the terms of temporary or permanent registration.

An extract, like an apartment card, can be obtained from the management company, multifunctional center, passport office, regional office of the Federal Migration Service, or municipality.

An electronic copy of the extract can be obtained on the State Services portal. However, it is for informational purposes only and is not a document for submission to authorized bodies.

To obtain an extract from the apartment card, you must present the following documents:

passport;
original or certified copy of title documents for the property;
if the apartment is state or municipal - a social rental agreement;
statement.

However, the application must be filled out when applying for an extract through the State Services website. The document can also be received by mail. When contacting in person, a verbal request is sufficient.

An extract from the PC is provided on the day of application. When ordering a form by mail, the document is sent the next day after application.

What is an archival certificate

The archival certificate contains information about all residents registered and discharged from the apartment. The document may be needed, for example, to check whether persons currently in prison are registered in the residential premises.

Does the apartment card have an expiration date?

The apartment card loses its relevance when some changes occur - a new tenant is registered, the previous one is deregistered, the owner of the property changes.

In practice, it happens that an apartment card is needed to conduct a transaction or submit it to some authority. Conventionally, the validity period of an apartment card is from 2 weeks to 1 month.

At the legislative level, there is no direct validity period for the card. Therefore, in fact, the information contained in it is reliable as long as there are no changes in the composition of the residents. In this case, the PC becomes invalid.

Shelf life

The HOA or management company must ensure the safety of apartment cards.

If the home is “managed” by the HOA, then the residents at the general meeting decide who will be responsible for filling out the forms and where to store them later.

The document in Form No. 10 is stored as long as the citizens indicated in it are registered in the house. And only after removal the document is destroyed.

Where can I get a certificate of no criminal record?

How is an apartment card different from a house register?

Many citizens believe that an apartment card and a house register are the same thing. This is not entirely true. These two documents are very similar in purpose. An extract can be ordered from both the apartment card and the house register.

But there are some differences between these two documents:

A house register is issued for a private house, kept by the owner and transferred to the new owner along with other documents after the sale of the property.
The apartment card is stored in the management company, the Homeowners Association, or the housing construction cooperative. The owner has the right to apply for a PC at any time to designated organizations.
The house register is kept not only for private houses, but also for apartment buildings. To obtain an extract from the house register, you will need to visit the management company or contact the multifunctional center.

The apartment card and the house register also have similarities:

Both documents contain information about all registered persons - temporary and permanent.
Both documents are amended upon arrival or departure, real estate transactions, after which the owner changes.
Both documents are valid until changes occur.
When purchasing, the new owner may require the presentation of one or another document to ensure the purity of the transaction.

When they can refuse extradition and what to do

The issuance of a certificate of residence may be refused if the applying citizen:

was never registered in this apartment and was not registered during the period of application;
does not have documents for the right to use this housing;
cannot confirm his identity due to the absence, damage or invalidity of an identification document.

In any case, authorized persons can refuse to issue a certificate only in writing, indicating the grounds for refusal. The apartment card (form No. 10) cannot be provided in person - it is only possible to obtain an extract from it.

Having received a refusal to issue a certificate in the proper form, a citizen can appeal the decision to the judicial authorities. To do this, a statement of claim is written, which describes the entire situation and proves the citizen’s right to receive the document. A refusal to extradite is attached to it.