Electronic sick leave

It should be taken into account that now not all medical institutions have access to electronic information databases. Therefore, situations are possible when the clinic refuses to provide an electronic sick leave certificate.

To prepare a document in electronic form, hospitals use special software, and with the help of specialized Internet sites you can view information about already issued certificates of incapacity for work.

How does an electronic sick leave work?

An electronic sick leave certificate (electronic sick leave) is a special certificate that confirms the very fact that an employee is being treated for a certain disease, which has caused the employee to be unable to do his job for some time.

The email also includes situations related to pregnancy, caring for someone close to the employee, and quarantine. This document is opened to the employee by the doctor based on the examination, which confirms that the patient actually needs a course of treatment. If a few years ago sick leave forms were filled out exclusively on paper, then in 2021, at the initiative of the patient, an electronic version is allowed. At the same time, a paper version is also available for registration.

If we consider the main characteristics of an electronic document, we can note the absence of any fundamental differences from a paper document. The only difference is registration, storage and transfer to the place of request in electronic form . Currently, electronic registration is available in all medical institutions connected to the special Social Insurance system. If the hospital where the employee went does not have such access, then they will only be able to offer him a paper sick leave certificate.

The standard procedure for issuing an email is as follows:

1. After the employee has applied to a medical institution, the doctor, in a special FSS application, prepares an electronic sick leave certificate, which adds information about the progress of the treatment process.
2. After the treatment is completed, the doctor notifies the patient about a special electronic account number and transfers a copy of the document to the Social Insurance application.
3. After recovery, the employee provides a special email number to the accountant at the place of work.
4. In the accounting department, using the number provided by the employee, they open an electronic version of the sick leave certificate in the Social Insurance information database and fill out the corresponding part of the document. Then the accountant sends the email to the Social Insurance Fund.
5. After the FSS receives the document, its specialist makes calculations and pays all the necessary benefits.

State services FSS amount of payment for sick leave

Citizens who recently got a job and have worked for less than six months receive no more than a fixed amount (7,500 rubles), which since July 2021 in the Russian Federation is 1 minimum wage. Average earnings According to the new rules, the average earnings or average daily wage of an employee is the amount of money actually earned over the last 2 years, which includes various additional payments, divided by the number of days actually worked, including holidays and weekends (730). Table of contents:

• for those who have more than 8 years of experience, 100% of the benefit is due;
• employees with 5 to 8 years of experience receive benefits in the amount of 80% of the accrued amount;
• For those who have officially worked for less than 5 years, the Social Insurance Fund will be able to pay only 60% of the benefit.

We recommend reading: If you work under a contract, do you report to the pension fund?

How can anyone view an electronic sick leave certificate?

The electronic document is available for viewing by both the employer and his employee. Here it is necessary to take into account the confidentiality of the information provided. So the employer will not see individual points of the sick leave (for example, the employer does not have access to information about the illness of his employee, which became the basis for the electronic message).

An employee will be able to gain access to viewing an electronic document if he performs the following sequential steps:

1. Will go through the registration procedure on the State Services website in accordance with a unified algorithm (involvement of primary authorization, for which you will need a login and password; then you need to fill out information about yourself, and then you will need to go through authentication by choosing the appropriate method, etc.).
2. After completing the first step, you need to open the official website of the FSS, and there find the “Personal Account” item. Another option is to go directly to the following hyperlink: https://cabinets.fss.ru
3. In the window that appears, select the “Account of the insured person” item to log in using the password and login previously received for the State website class=”aligncenter” width=”1100″ height=”513″[/img]
4. If you correctly enter your password and login, a special window will appear in which you can see all the data on the services provided by the Social Insurance Fund (primarily, these are various benefits - for maternity, disability, unemployment, etc.). From here you can search and then print a copy of the email.

5. It should be taken into account that using the account of the insured person it is possible to clarify the ETN number. It will need to be transferred to the employer in order to receive temporary disability benefits. So, if you lose the corresponding number received from the doctor, you can find it and write it down in your FSS personal account. It should be taken into account that using the FSS personal account you can see and send an electronic document for printing. It is not possible to make any changes to it.

How to apply for and receive an electronic sick leave certificate through your FSS personal account

1. You can register on the unified portal of public services using the link (https://esia.gosuslugi.ru/registration/). After this, you need to obtain a password that gives access to your FSS personal account. To register, you will need the details of a legal entity and details.
2. Log in to your account on the Social Insurance Fund portal. To access FSS data, you must enter the phone number that was registered with State Services and a password.
3. To work with electronic sick leave in the FSS personal account, it is worth appointing a separate accountant who must familiarize himself with the functionality of the system.

Some regions are participating in a project that involves direct payments. To pay for such an electronic sick leave in 2021, the employer must fill out an application in the FSS personal account on behalf of the insured person who received the certificate of incapacity for work, and then send it to the fund.

How can an employer check an electronic sick leave certificate?

Currently, all medium and large employers are required to acquire access to a special information base from the Social Insurance Fund, which allows them to organize the recording of electronic sick leave certificates.

It should be taken into account here that if an employee decides to fill out an electronic form, then the employer has an obligation to fill out his part of the document via a personal computer. This will need to be done after the enterprise employee has recovered and been discharged from the medical institution.

An electronic document allows the employer to count on compensation payments from the Social Insurance Fund budget for an employee. At the same time, the amount of financial payment when using the electronic and paper versions of the sick leave certificate is the same.

The following standard procedure for filling out sick leave certificates and receiving financial payments is provided:

1. The employer signs a special agreement with the regional office of the Social Insurance Fund to gain access to the information base.
2. The employer goes through the registration procedure in a special application from the Social Insurance Fund, called the Unified IIS “Sotsstrakh”. The organization of accounting and registration of paper and electronic documents is carried out using this software.
3. The employer undertakes to train its accountant, which should result in successful mastery of the Social Insurance application. At the legislative level, it is also permitted to hire another accountant who has already mastered the basic principles of using the program.
4. An accountant will need a special electronic signature after completing the training course. It can be obtained from a government institution (for example, the MFC). Using this signature, electronic documents confirming that employees have completed the treatment procedure are confirmed. All registration costs are borne by the employer.
5. The registration procedure is completed. If someone has opened a certificate of completion of a course of treatment, then after its completion such employee must transfer to the accounting department a special code that acts as an electronic identifier. Next, the accountant searches for the employee’s sick leave in the Social Insurance application and fills out the corresponding part of the document. Then they make a calculation and pay compensation for treatment within 10 calendar days after receiving the document. Additionally, data on sick leave is sent to the Social Insurance Fund so that the employer can subsequently receive financial compensation from the Social Insurance Fund budget for the treatment of its employee.

How to view sick leave for public services

In accordance with federal law, ELN has full legal force and is fully consistent with its paper counterpart. Before considering the question of how to view a sick leave certificate on State Services, you should find out how to work with the site.

Since July 2021, electronic sick leave began to operate at the federal level (before that in several regions). Unlike paper ones, which are handed out to patients, they are stored on the FSS servers. If necessary, they can be accessed by:

The State Services information portal informs about the procedure for paying sick leave for a sick child.

If a child under 7 years old falls ill with ARVI or a sore throat and one of his parents or relatives remains with him, he can receive sick leave and benefits. But not the entire period of illness is subject to payment.

The period for which benefits can be received depends on the age of the child and the type of illness. For children under 7 years of age, the maximum period of paid care is 60 days. If a child has a complex disease from a special list - 90 days a year. In case of illness of children from 7 to 15 years old, up to 45 days of care per year are subject to payment.

In some cases, sick leave is paid for a longer period or without any restrictions at all.

How many days of illness can a child receive benefits for?

If a child gets sick and needs care, one of the working parents or relatives can apply for sick leave and receive benefits. It is charged for each calendar day of illness.

The maximum number of paid days depends on the child’s age and illness. You need to pay attention to the reason for disability code.

When sick leave is paid without restrictions

— The disease is associated with a post-vaccination complication or malignant neoplasm (code 14).

— The child is HIV-infected and is being treated inpatiently (code 15).

If the child is under 7 years old

Care for young children is paid for the entire period of illness, but with restrictions:

- No more than 60 calendar days in a calendar year for all cases of care, if the reason for disability code is 09.

- And no more than 90 calendar days in a calendar year for certain diseases from the Order of the Ministry of Health dated February 20, 2008 No. 84n (code 12).

!!! If a preschooler under 7 years of age is in quarantine, and the sick leave card contains code 03, you must pay for the entire period of incapacity for work, and the duration of quarantine does not reduce the number of paid days in the calendar year.

If the child is between 7 and 15 years old

Limitations for paid sick periods:

— Up to 15 calendar days for each case of care.

— But no more than 45 calendar days in a calendar year in all cases.

If the child has a disability

Sick leave for caring for a disabled child under 18 years of age is paid for the entire period, but not more than 120 calendar days in a calendar year (code 13).

If a child is sick longer than the paid period, relatives can take turns taking sick leave.

On the State Services portal you can find out information about the electronic sick leave certificate. During the first days of the service, more than six thousand such requests were generated.