Where can I get a house register for a private home and how much does it cost to get one: sample document

The concept and purpose of maintaining house books

The house register (DK) is a form of citizen registration that is valid throughout Russia. Previously (until 2016), this was an official confirmation of a person’s registration at the place of residence, compiled for all isolated households. And the Federal Migration Service was in charge of processing this document.

Currently, the functions of registering citizens have been transferred to the Department of Internal Affairs of the Ministry of Internal Affairs of the Russian Federation. In this regard, the previously existing administrative regulations were canceled. Now another one is in effect, based on . According to him, there is no need to keep house books.

For those who are interested in this document, it is worth explaining what a house register for a private house is. This is an A4 paper magazine that comes in two shapes: No. 11 and No. 18. The differences between them are in the orientation of the pages.

Forms can be purchased at stationery stores, although previously they were issued free of charge at departments of the Ministry of Internal Affairs.

The form itself is not an official document. For it to gain legal force, you need to register it with the regional migration department or passport office.

Not every property owner understands why a house register was needed for private households. This document had to be in every residential premises - apartment, house or room, provided that they have the status of separate housing. The log contains information about the owners of the premises and other persons who are registered in it.

According to the procedure, when registering a recreation center, the owner writes a statement indicating the reason for the application:

initial issue;
loss of an old magazine;
damage to the recreation center and so on.

As mentioned above, it is now possible to give a definite answer to the question of whether a house register is needed for registration in a private house. Currently, it is not needed, but the existing recreation center may still be useful in case of clarifying information about who was registered in a particular premises and at what time.

Find out in more detail what an extract from the house register is.

Why do you need a house book and how to fill it out?

The form can be purchased at the Federal Migration Service, some office supply stores, or ordered online. There are 2 forms of this document. The house book of form 11 is, as a rule, maintained by homeowners, and form 18 by authorized officials (for example, chairmen of housing cooperatives). It is worth noting that the difference in the content of books of different forms is insignificant.

This list of situations in which a book may be required is not exhaustive. In fact, it may be needed in many cases to confirm the fact of residence in a particular residential premises. For example, it can be presented as written evidence to the court in cases of division of inheritance.

We recommend reading: Rules for issuing an Extract from the Household Register on a Land Plot

Registration of a house book

The house of residence is drawn up in one copy, regardless of how many subjects are registered or live in the house. It must be registered by the owner of the premises, and if the housing is in shared ownership, by any of the share owners.

The purchased book form must be registered at the representative office of the Russian Migration Service. Knowing how to make a house register for a new private house, you can save time on collecting documents.

After receiving the papers, an authorized employee of the state body determines the content of the documents and their list. The certified book is bound, numbered and sealed with the seal of the institution. After this, the stitched magazine is returned to the applicant. As a rule, a migration service employee tells the homeowner when and where to get a house register for a private house.

The owner of the house must independently ensure the storage of the journal, and in the event of a sale of the property, he must transfer it to the new owner.

The complexity of the process of drawing up a DC lies in the fact that the procedure is not clearly regulated by the legislator. When receiving the magazine, you have to follow the guidelines of local authorities. And the form of the magazine may differ depending on the region.

Since the migration authorities are in charge of processing the document, you can contact the local department with all questions related to the DC, including how to obtain a house register for a new private house.

Documents for registration of a recreation center

To obtain a house register for a private house for the first time, you must provide:

An application in a standard form, which indicates that the owner of the premises in the private sector wants to receive a book for independent maintenance and storage.
Blank magazine form.
Confirmation of the applicant's ownership of the house: an extract from the Unified State Register or a certificate of ownership.
Legal act: agreement on privatization, sale and purchase, court decision, and so on.
Cadastral passport if necessary.
Consent of co-owners, if any, certified by a notary.

This list allows you to get an idea of what documents are required for a house register in a private home. In addition, the applicant's identification document will also be required, usually the passport of the property owner.

On average, the migration service issues a residence permit within 4-5 days. Sometimes the period can take up to 2 weeks if there is a need to obtain additional information. The MFC transfers documents to the migration department, which affects the journal registration period.

Rules for registration and deregistration of citizens in the house register

The house book records the facts of registration and deregistration of citizens. These procedures themselves have their own characteristics and rules. So, to register a person over 18 years of age in a private home, the following is required:

consent from the owner of the house and other registered citizens in writing;
sufficient space for one person; The rule does not apply to minors.

When registering citizens over 18 years of age, their personal presence is required, as is the owner of the house.
The remaining registered persons may not be present, but must record their consent to registration in writing, which is then certified by a notary. When registering a minor, registration of at least one of the parents is required. The consent of the owner and the area of the housing are not taken into account in this case. When a child is discharged from the mother's house and registered in the father's house, the mother must give her written consent.

As for the discharge procedure, it can be voluntary or compulsory. It is carried out voluntarily in the following cases:

moving to a new place;
divorce;
selling a house;
expiration of the temporary registration period.

And a person is forcibly discharged on the basis of a court decision that found that he violated the rights of other residents.

Rules for registration of a recreation center

To understand what a house register for a private house looks like, you need to study its sample and structure. The magazine contains several sections that must be completed.

First, a title (header) is drawn up, which indicates:

house address;
building or building number;
name of street, locality.

Then the first section is completed. It consists of three columns on the page and includes basic data about residents and living space:

Full name of the citizen;
date of acquisition of ownership;
the size of the person's share in the premises;
information about the area of the house.

For your reference, we suggest looking at what a sample house register for a private house looks like

Section 2 contains the following information:

registration of residents;
date and place of their birth;
military registration of citizens of military age;
registration/deregistration of persons.

The information provided must be reliable. Entries in the journal are made by the owner of the premises or an employee of the MFC under the terms of the contract. The latter can also put the appropriate stamps and check the relevance of the changes made.

Those who do not know how to change the house register to a new one should do the same. To do this, you need to contact the department of the Ministry of Internal Affairs or the MFC, indicating the reason why you have to replace or restore the DC.

What information does it contain?

The title page contains the name of the residential premises, the exact address of its location.

Title page of house book

The house book consists of two sections:

Section 1. Table containing information about the owners of residential premises:

Full Name,
document confirming the right to residential premises,
share in the right to residential premises and its size.

Section 2. A table with information about registered residents, in which all registered residents are entered (even children under 14).

Last name, first name, patronymic of the registered person,
place of birth (details),
Date of Birth,
Mark on military registration (for those liable for military service),
Identity document
A note on registration at the place of residence (or deregistration)

Sections 1 and 2 house book

Proper Journaling

Regulatory documents establish a number of requirements for maintaining a DC. Thus, any changes to the journal are made by employees of the institution where it was received. To confirm new information, you must present official documents. The one who issues the house register for a private house, that is, an employee of the migration department, when entering any information, puts the date of the action and signature on the last page.

The journal is maintained continuously until the moment when its use becomes impossible due to damage, loss or other factors.

If the house register has become unusable and the data is difficult to recognize and read, the information is copied.

Thus, it is not enough just to understand how to create a house register in a private house. It needs to be properly maintained and stored.

The original document must be with the legal owner of the property. The completed journal must be transferred to the heir or another person when making any transactions involving the alienation of real estate, for example, as a result of a sale.

Once again, we focus on where the house register for a private house should be kept. The owner of the premises must take care of where the document is stored. Although it must be admitted that there is no liability for its loss.

If you have questions regarding the rules for maintaining a house register, you should contact the migration department or a lawyer.

How to correctly fill out a house register for a private house, sample

If, due to current circumstances, that can confirm identity or registration at the place of residence has been lost or damaged You can do everything by contacting the address bureau of the Russian Migration Service. There you will be given a special address certificate, which will confirm your registration at your place of residence. The information from this certificate is sufficient to enter data into the house register.

Adjustments include not only the registration of citizens, but also any changes to the square footage of the property or the construction of an additional extension. Information about these facts must be promptly conveyed to FMS employees, so they must be addressed together with the house register.

Period for maintaining a house register

The law does not contain clearly established periods during which the DC remains valid. Only an extract (certificate) from the house register has a limited validity period, because in some sense it allows you to determine what rights registration in a private house gives.

Since the certificate from the recreation center contains information about the number of residents living at a given premises address, it is included in the package of documents for obtaining status, for example, of a low-income or large family. This status is issued in order to be partially exempt from paying taxes on property, land or transport.

Using information from the extract, tax authorities calculate data on the total income of persons living together. It is valid for 30 days.

The magazine should be replaced if it has become unusable or if there are no free pages. The procedure is no different from the initial receipt of the document. A book that has ended is not destroyed, but is stored in the archive.

If the DC is lost, the log will need to be restored. How much a house book costs for a private house depends on its binding. A form in a cardboard cover with a small number of pages can be purchased for 50 rubles. Its hardcover counterpart with more than 40 pages will cost about 300 rubles.

You should not delay purchasing a new form, because the more time passes after the loss of the journal, the more difficult it is to restore the records.

Common Questions

Since life circumstances vary, when maintaining a house register, owners may have additional questions, for example, how to register a house register for a private house owned by 2 owners. In this case, you should register one log for the entire premises. The owners of the second half of the house must draw up and have a notary certified a power of attorney for the co-owner, who will represent common interests at the passport office.

The power of attorney should indicate that the authorized person has the right to act on behalf of the remaining owners at the passport office during the execution and registration of a residential building for a residential building at a specific address.

Also, many are interested in how to register a house register for a private house through the MFC. There are multifunctional centers in almost all municipalities. Their responsibilities include preparing house books. To receive the journal, you must provide the already mentioned list of documents and an application. The recreation center takes about 5-6 days to prepare and is issued personally to the owners of residential premises. You can pick up the finished house book at the MFC.

Some also have the question of how to find out who is registered in a private house without a house register. One of the most common ways is to submit a request to the MFC or migration authority. To obtain information about registration at the passport office, you need to write an application on form No. 11 and attach a copy of your passport or certificate of ownership to it.

You can also contact Rosreestr. You will need an application in the established form indicating the address of the living space of interest, a passport, and a certificate of ownership.

MFCs, passport offices and the migration service provide data to the homeowner free of charge on the basis of a passport with registration at the specified address. For information from Rosreestr you will have to pay a state fee of 300 rubles.

It should also be mentioned whether a house register is needed when selling a house. This document is not required. To obtain information about the owner of a specific living space and the citizens registered in the premises, it is enough to issue an extract from the journal. It confirms the accuracy of the information provided by the seller of the property.

Why are housing registration documents needed?

a single housing document;
copies of the financial and personal account of the tenant of the residential premises;
extracts from the house register;
copies of the registration card of the owner of the residential premises;
copies of the warrant for residential premises;
certificate of registration at the address;
certificates of family composition;
certificates of cohabitation with the deceased / registration on the day of death;
certificates about a lonely deceased;
certificates of dependency;
certificates of change of address;
certificates of loss of the order;
certificates “New building”;
certificate of passport replacement indicating the reason;
You can apply online or contact if the house is being paid through the system. If the settlement is carried out through a management organization, then the application must be submitted to the management organization. To find your management organization:

How to prepare housing registration documents?

go to the House of Moscow portal;
in the search bar, select the “Learn about the house” tab and enter the address;
in the window that opens, general information about the house will appear, including the name of the management organization and its telephone number;
For more detailed information, click on the name of the management organization.

“>certificate of absence of debt for payment of housing, utilities and other services;

certificates of payment for housing, utilities and other services in the context of individual types of services for a specific period;*

act of reconciliation of accrued and paid fees for residential premises and utilities.*

27 Oct 2021 jurist7sib 54
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